Administrative Assistant

2 weeks ago

Dundee, Dundee City, United Kingdom Hawkhill Medical Centre Full time
We are looking to expand our Administration Team and are seeking enthusiastic, motivated people to join our friendly Practice who are committed to assist in providing the highest quality of care to our patients

You must have good oral and written communication skills, and knowledge of general office duties. General Practice experience is desirable but not a necessity; you should have a desire to develop your skills.

You will join the Administration Team to support the Clinical Staff of Hawkhill Medical Centre. Please see job description for other requirements.

Application Forms available on request

Hours of work will be:
Monday to Friday - (Rota)

Week - 08:00 - 16:30

Week - 09:30 - 18:00

_(may change due to business requirements)_

JOB DESCRIPTION

Job Title:
Administrative Assistant

Reports to:
Practice Manager

Hours: 37-hours (full-time) - Monday to Friday (Rolling Rota)

Job Summary:
To provide administrative support and services to all members of the Practice Team.

Responsibilities:
Will include the following and depending on the post holder's skills, duties may be allocated to individuals.

  • Ensure all GP and Hospital correspondence is scanned and filed in relevant patient's computerised records
  • Ensure all clinical records, including computerised records, are returned to Practitioner Services for any patients who are deceased, removed or transferred out from Practice List
  • Ensure New Patient Registration and Change of address forms are completed correctly and input on to database where required
  • Assist with production of repeat prescriptions in accordance with Practice Policy
  • Assist with the input of accurate data on the Practice database in accordance with Practice Policy e.g. summarising of medical records
  • Take calls from patients concerning appointments, home visits, enquires, messages for clinical staff
  • Provide Reception services at the front desk including enquiries and minor complaints
  • Arrange future appointments for patients
  • Advise GPs, Nurses and other Clinicians and Therapists of any cancelled or rescheduled appointments or DNA (did not attend)
  • Accept patient requests for repeat prescriptions and issue previously ordered prescriptions to patients
  • Assist with a neat and orderly filing system
  • Record details of all mail sent out from Hawkhill Medical Centre and take mailbags to the Post Office
  • The post holder will from timetotime be required to perform duties other than those given in the Job Description for the post. The particular duties and responsibilities attached to the post may vary from timetotime without changing the character of the duties or the level of responsibility entailed.

Confidentiality

  • In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
  • In the performance of the duties outline in this Job Description, the post holder may have access to confidential information relating to patients and their carers, Practice Staff and other Health Care Workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential
  • Information relating to patients, carers, colleagues, other health care workers or the business of the Practice may only be divulged to authorised persons in accordance with Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety
The post holder will assist in promoting and maintaining their own and others' health, safety and security as defined in the Practice Health & Safety Policy, the Practice Health & Safety Manual, and the Practice Infection Control Policy and published procedures

This will include:

  • Using personal security systems within the workplace according to Practice guidelines
  • Identifying the risks involved in work activities and undertaking such activities in a ways that manages risks
  • Making effective use of training to update knowledge and skills
  • Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
  • Actively reporting health and safety hazards and infection hazards immediately when recognised
  • Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder's role
  • Undertaking periodic infection control training (minimum annually)

Equality and Diversity
The post holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

  • Acting in a way that recognises the importance of people's rights, interpreting them in a way that is consistent w

  • Administrative Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Positive Steps Full time

    Post: Administrative AssistantReporting to: Accommodation Service AssistantGrade/Salary: £19,000Key Functions: Support Accommodation Service Assistant with all duties within the service. Develop and maintain effective record and filing systems. Support Accommodation Service Assistant with developing and promoting the service. Support maintenance team with...

  • Administration Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Reid Works Full time

    Job Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office.Duties: Maintain and organize office files, records, and documents Assist with data entry and maintaining databases Schedule appointments...

  • Administrative Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Winter and Simpson Print Ltd Full time

    Administrative AssistantHours:37.5 Hours Per Week (Monday to Friday 9am - 5pm)Duties : Working with the Administration and Estimating Teams to provide administration support to help facilitate the efficient operation of the business.Qualifications PC Literate with Knowledge of Microsoft 36 Knowledge of Clerical and Administrative ProceduresResponsibilities...

  • Administrative Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Strategic Placements Ltd Full time

    My Client, a leading supplier of Social Housing, Student Accommodation and Care Homes, require an Administration/Vacation Assistant to help the Accommodation Manager with there duties.This will be a varied role with numerous Admin duties.£10.42 per hour Monday to Friday 9AM to 5PM.Job Type: Temporary contractContract length: 3 monthsSalary: £10.42 per...

  • Administrative Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Hawkhill Medical Centre Full time

    General Practice is extremely busy and we are expanding our Administration Team. We are seeking an enthusiastic, motivated person to join our friendly Practice who is committed to assist in providing the highest quality of care to our patients.You must possess good oral and communication skills along with a knowledge of general office duties, General...

  • Administration Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Johnston Carmichael Full time

    We are looking for an Administration Assistant to join our team.Job Purpose:The Administration Assistant will be responsible for (but not limited to):Coordination of meeting rooms and client meeting and office event requirements; organise refreshments and lunch orders etc. Processing mail, both incoming and outgoing Produce consistent high quality and...

  • Administration Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Sense Scotland Full time

    Are you an experienced administrator looking for a new role where can make a difference? If so, we have a great full time opportunity to join our friendly administration team in DundeeYour new organisationAt Sense Scotland we deliver vital support that makes a real and positive impact to the vulnerable individuals we support. We value the input from every...

  • Sales & Administration Assistant

    4 weeks ago

    Dundee, Dundee City, United Kingdom Highland Game Ltd Full time

    We are currently searching for a new member to our administration team. This will be a full time position, reporting directly to the Sales and Office Manager. Hours of work: 8am to 3pm - 1st April – 15th September 8am to 4pm - 16th September – 31st March (hours may vary slightly)Main Duties of Job:· Process written and verbal orders· Deal with a...

  • Sales & Administration Assistant

    2 months ago

    Dundee, Dundee City, United Kingdom Highland Game Ltd Full time

    We are currently searching for a new member to our administration team. This will be a full time position, reporting directly to the Sales and Office Manager. Hours of work: 8am to 3pm - 1st April – 15th September 8am to 4pm - 16th September – 31st March (hours may vary slightly)Main Duties of Job:· Process written and verbal orders· Deal with a...

  • Administrator

    2 weeks ago

    Dundee, Dundee City, United Kingdom Search Consultancy Full time

    Free parking, weekly pay, yearly pay reviews and the opportunity to join a friendly and collaborative team environment.This Administrator role in Dundee is full-time, Monday - Friday 37hrs a week, core hours8am - 4.30pmWe are looking for someone with excellent administrative skills and willingness to learn.Here's what you'll be involved with day-to-day:Work...

  • Administrative Assistant

    2 weeks ago

    Dundee, Dundee City, United Kingdom Direct Lettings (Scotland) Ltd Full time

    Direct Lettings are seeking a full time team member to aid with administrative tasks within a busy lettings company.This role requires someone to have excellent IT skills, to work to deadlines, to have good time management and to work within a fast paced office.Salary: From £19,500.00 per yearSchedule: Monday to FridayWork Location: In personExpected start...

  • Administrator

    2 weeks ago

    Dundee, Dundee City, United Kingdom Fostering People Full time

    Administrator FOSTERING PEOPLE - SCOTLAND Administrator - Fixed Term Until March Base location: Office Based Covering Location: Dundee Basic Salary: up to £, per annum Benefits: days' Annual Leave + Bank Holidays, Life Assurance x, Employee Discount Scheme, Medical Cash Plan & On-Site Free Parking. About us Fostering People are an...

  • Administrator

    2 weeks ago

    Dundee, Dundee City, United Kingdom Search Full time

    Job Title: IFA AdministratorLocation: Dundee, ScotlandAre you an organised and detail-oriented individual looking to either kickstart, or further, your career in financial services? A leading wealth management firm in Dundee, is seeking an IFA Administrator to join their growing teamKey Responsibilities:- Assisting Independent Financial Advisers with...

  • Administrator

    2 weeks ago

    Dundee, Dundee City, United Kingdom Fostering People Scotland Full time

    FOSTERING PEOPLE - SCOTLANDAdministrator - Fixed Term Until March 2025Base location:Office BasedCovering Location:DundeeBasic Salary:up to £20,820 per annumBenefits:30 days' Annual Leave + Bank Holidays, Life Assurance x2, Employee Discount Scheme, Medical Cash Plan & On-Site Free Parking.About usFostering People are an innovative developing provider with...

  • Office Administrator

    2 weeks ago

    Dundee, Dundee City, United Kingdom Plastics W Graham Limited Full time

    Job Overview:PWG, a small and dynamic Graphics and Engraving company, is seeking a dedicated and efficient Office Administration Assistant to join our team. As an Office Administrator, you will directly report to the manager and provide vital support to our office operations, ensuring smooth administrative processes and contributing to the overall success of...

  • Administrator

    2 weeks ago

    Dundee, Dundee City, United Kingdom Henderson Loggie Full time

    At Henderson Loggie, we firmly believe that our people are what make us truly exceptional among our competitors. Our clients receive the very best advice, thanks to the broad spectrum of services we offer, as well as the collaborative and welcoming working environment we foster.We are always eager to recruit individuals who value our approachable,...

  • Sales Administrator

    2 weeks ago

    Dundee, Dundee City, United Kingdom Jenson Fisher Consulting Ltd Full time

    At Jenson Fisher, we specialise in connecting talented individuals with top companies across various industries. Our client, a thriving business based in Dundee, is currently seeking a dedicated Sales Administrator to join their team. This is an excellent opportunity to contribute to a dynamic work environment and support the sales team and the wider...

  • Slt Administrator

    2 weeks ago

    Dundee, Dundee City, United Kingdom NHS Scotland Full time

    Applications are invited for an Administrative Assistant to join our busy Speech & Language Therapy Service. You will work in the Speech and Language Therapy department in Royal Victoria Hospital. You will also be supported by the AHP admin support team currently based in Arbroath Infirmary.The successful applicant will be a team player with the ability to...

  • Administrative Assistant, Document Management

    2 weeks ago

    Dundee, Dundee City, United Kingdom Thorntons Law Full time

    Administrative Assistant, Document Management ServicesFull-time, Dundee - Fixed Term Contract (12 months)Welcome to a very different kind of law firm. One that recognises its success is down to its people. Where you can be yourself. Be inspired by your talented work colleagues. Where you'll feel part of a dynamic team. Where, right from the start, you will...

  • Office Administrator

    2 weeks ago

    Dundee, Dundee City, United Kingdom Kids Operating Room Full time

    At Kids Operating Room, we believe in a world where every child has equal access to safe surgery. Our mission is to provide dedicated, specialist facilities and equipment for children's surgery in low-resource settings; support surgical teams to deliver safe surgery for children; evaluate and report on our impact; and to advocate for children denied access...