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Logistics Administrator

3 months ago

Bristol, Bristol, United Kingdom Mitie Full time

Logistics Administrator

Full time
An opportunity to join an experienced, versatile team, delivering first class services at MoD Abbey Wood. Previously security cleared personnel are particularly encouraged to apply.

Position Overview
We are looking for a full-time, versatile, and enthusiastic person, to provide dedicated administrative support in our logistics team.

Based at MOD Abbey Wood, working Monday to Friday, 37.5 hours per week The role will encompass the delivery of wide variety of tasks, with a focus of this role being the deliverance of excellent administrative service.

This is a dual role, supporting our Transport and Mail functions.

Main Responsibilities

  • Travel booking.
  • Scheduling business travel requests and liaising with the customer and drivers.
  • IT equipment management and records keeping.
  • Ensure all associated paperwork is completed and maintained in an orderly and timely manner.
  • Always ensure the physical security of mail in line with current regulations.
  • Ensure the protection of personal information held within the Mail Room.
  • Know and observe all necessary security precautions and procedures when handling mail, including recognition of, and response to, receipt of suspect mail.
  • Control the receipt of parcels, packets and letters from Royal Mail and commercial couriers.
  • Sort and distribute mail accurately within stipulated timescales, notifying individuals of items for collection, ensuring signatures of receipt are obtained when necessary.
  • Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
  • Carry out other reasonable tasks as required; this could include cover for other Mitie team members and other building management and access control duties.
  • Operate in a friendly manner and actively promote a safe working culture and adhere to the Health and Safety procedures, processes, and the law.

What we are looking for
A reliable, trustworthy, competent person with the ability to work independently and as part of a team. Confident, self-motivated, and able to use own initiative, highly responsive to company and customer requirements.

Pro-active and consistent with the ability to adapt quickly to the different needs of the business and:

  • Strong team player orientation cooperative and willing to assist others.
  • Proficient IT skills including MS Word, MS Excel and MS PowerPoint, and comfortable with numerical reasoning.
  • Well organised, with the ability to multitask, prioritise and manage competing demands.
  • Strong multitasking capability.
  • Excellent attention to detail and accuracy.
  • Good customer facing skills and the ability to develop close working relationships

Additional Information
Proof of right to work in UK essential.

Required to wear approved company work wear.

About the company
Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day. It is a commitment we make to our customers day in, day out. We are built on integrity and trust. We always go the extra mile to get the job done.


We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities.

Mitie has a comprehensive and practical approach to achieving net zero carbon.

A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more.

A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim.

There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to 'give back' to the community during paid time.

Please ask more about these benefits at interview.

**Additional information for internal applicants