Administrator - Prison Healthcare

1 week ago


Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles.

We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.


  • Prison Healthcare provision is based around a model of care specifically aimed at delivering primary care, mental health and addiction services. The role of the administrator is to support professional healthcare staff within the Health Centre establishment in line with NHS policy and guidance. The role involves providing a service to support the qualified staff to deliver an effective service for patients. The key function of the role is to deliver administration support within the Health Centre. Prison Healthcare service provides a full range of clinical services and interventions to meet prisoner healthcare needs during their stay in Prison. Administration support also encompasses setting up arrangements for their liberation, which compliment and integrate with other services and agencies within the prison establishment and the community. The overall aim of the service is to improve the physical and mental health and wellbeing of prisoners. The post holder will work with mínimal supervision although guidance and assistance is available from line manager on a daily basis. Administration tasks are delegated to administrator from members of the Health Care Team. The post holder will follows a daily routine and desk top instructions for the tasks to be undertaken as required. The nature of the work may be routine or nonroutine.
  • Main Duties:
  • To receive clients and members of the public in a polite and helpful way and ensure they are dealt with appropriately and efficiently in terms of reception, respecting confidentiality at all times.
  • To sort and handle internal/external mail and deliveries as appropriate.
  • Maintaining and update computerised and manual systems.
  • Accurate inputting of clinical data which may include outcome of attendance and onward referral.
  • Maintain an efficient and effective filing system which may include retrieval of files from offsite storage, and/or files from other NHS departments,
- complying with the Data Protection Act.
  • Typing of letters, correspondence and other documents when required.
  • Operation of all office systems and machinery (see Systems and Equipment Section).
  • Adhere to and comply with, Quality Assurance Guidelines, Policies and
Procedures, e.g. Health and Safety.- Undertake training as required.

  • Provide cross cover, if required, in line with duties above.
  • To provide an efficient, confidential administrative service to the Health Centre staff to ensure efficiency
  • Deal with telephone calls and face to face enquiries from staff groups,
General Practitioners, Hospital staff, solicitors, patient's relatives, and statutory and voluntary agencies to provide information- Direct, prioritise and answer enquires as appropriate and seek advice when required

  • Be present at departmental meetings taking notes, minutes and assisting in preparation of meetings.
  • Ensure systems and processes are in place to provide efficient maintenance of health care records for prisoners past and present.
  • Develop and maintain waiting lists for all specialists clinics e.g. dentist, optician, podiatrist, and BBV/ Sexual Health Services. Liaise with specialists to arrange clinic dates.
  • Lists for clinics and operational staff to be compiled daily to ensure patients are available when required at Health Centre. Assemble medical records, clinic lists and outcome sheets for clinics.
  • Arrange planned hospital appointments for patients and log in appointment diary. Liaise with medical and nursing staff, outside hospitals and SPS staff to organise hospital appointments to comply with escorting contract.
  • Liaise with Clinical Manager regarding any special instructions e.g. fasting.

Systems:

  • Internet
  • SharePoint
  • Microsoft Office Packages ( Word, Excel, PowerPoint and Excel )
  • Manual Health Care Records System
  • SPIN (Scottish Prison Information Network)
  • Vision (computerised medical records)
  • Excel statistic workbooks
  • E learning to complete mandatory training.
  • Community Health Index (CHI)
  • E-Mail and Intranet
  • Filing System
  • Alarm systems

Decisions and Judgement:
The post holder must exercise discretion and be fully aware of the need for confidentiality.
Prioritising daily workload based on scheduling constraints

Communications and Relationships:
Communicates with health care professionals, external agencies e.g.

Solicitors, patient relatives and prisoners, Drug teams, Prison staff, Managers Governors, relatives both verbally and in writing regarding all aspects of health care.

Handling and screening highly confidential patient information.
Communications with hospital staff acro

  • Glasgow, Glasgow City, United Kingdom Scottish Prison Service Full time

    1- To provide general administrative services to the Prisoner Accounts Department. The post holder will be responsible for a variety of tasks including, the administration of prisoner's personal cash accounts, booking prisoner visits, paying prisoner wages and responding to general enquiries. The post holder will be responsible for ensuring accurate data...


  • Glasgow, Glasgow City, United Kingdom Scottish Prison Service Full time

    To provide an accurate professional and timely administrative service within the Prisoner Administration Department including acting to orders of the courts in accordance with Criminal Justice legislation and the operating principles of the Scottish Prison Service.ResponsibilitiesResponsible for the accurate data input to Prisoner Record System (PR2)...


  • Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    The shift pattern for this position is Monday to Friday /30 min breakAs part of Prison Health Care Services Management Team, the post holder will manage administrative services as they relate to the delivery of health care within HMP Barlinnie.The post holder will contribute to ensuring a safe environment for prisoners and staff who access and work within...


  • Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and...


  • Glasgow, Glasgow City, United Kingdom Medacs Healthcare Full time

    If you're interested and passionate about working as part of a team who cares about making a difference whilst providing exceptional services to clients and candidates, then join our Medacs Global Group family which contains brands such as Medacs Healthcare, Global Medics and Litmus Solutions.With operations across the United Kingdom and Ireland, we work in...


  • Glasgow, Glasgow City, United Kingdom Lanam Healthcare Ltd Full time

    Lanam Healthcare are sourcing motivated and dedicated individuals who wish to join our exceptionally hardworking team.We are looking for an experienced administrator, proficient in the use of Microsoft Office, who has experience interacting with a variety of people and resolving problems. Preferably with experience of working in a care home environment,...


  • Glasgow, Glasgow City, United Kingdom Mercer Full time

    Group Risk/Healthcare Senior Administrator - Mercer Marsh Benefits - GlasgowHybrid Working PatternDo you have Group Risk or Healthcare experience and interested in working for a world-class organisation, working with a variety of corporate clients?We have positions in both our Healthcare and Group Risk Corporate Consulting Delivery teams at Mercer Marsh...


  • Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    Post: Consultant In Forensic Psychiatry (Low Secure Learning Disability)Base: Leverndale HospitalClosing Date: 24th February 2023Interview Date: 9th March 2023Reference: 133295Relocation Package AvailableApplications are invited for a full time (10 PA) Consultant Psychiatrist position within NHS Greater Glasgow and Clyde Directorate of Forensic Mental Health...

  • Administrator

    1 week ago


    Glasgow, Glasgow City, United Kingdom Pertemps Glasgow Perms Full time

    Our client who is based within a highly regarded public sector organization, have a temporary role for a part time Administrator. This role attracts a pay rate of £11.07 per hour and is based in the Bishopbriggs area of Glasgow. This role will be until31st July 2023, and based on 3 days per week, 21 hours.Duties: To assist the Team Leader in a wide range of...


  • Glasgow, Glasgow City, United Kingdom Simple Online Healthcare Full time

    Are you an organised and detail-oriented individual?Do you thrive in a supportive team environment?If so, we have an exciting opportunity for youWe are currently seeking a Admin Assistant with Payroll and Bookkeeping Responsibilities to join our team. As an Admin Assistant, you will play a crucial role in supporting our payroll and supplier reconciliation...


  • Glasgow, Glasgow City, United Kingdom Nuffield Health Full time

    Healthcare Assistant – Ward (Bank) Glasgow Hospital | Ward | Bank Contract - Ad hoc Includes weekend work £12.01 Per Hour Nuffield Health is the UK's largest Healthcare Charity. We're here to look after the nation's health. And a big part of this is about creating the best possible experience for our patients. That's why we're looking for someone...


  • Glasgow, Glasgow City, United Kingdom NHS Scotland Full time

    NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and...

  • Unit Co-ordinator

    1 week ago


    Glasgow, Glasgow City, United Kingdom Advinia Healthcare Full time

    Advinia Healthcare are looking for a dedicated Unit Coordiantor to come and join the team at Golfhill Care Home in Glasgow, Golfhill is a large multi site home supporting elderly care and dementia.Requirements: Nurse qualified (preferable) Experience within a healthcare management positionResponsbilities: To coordinate the daily operational running of each...


  • Glasgow, Glasgow City, United Kingdom Circle Health Group Full time

    Patient AdministratorThe Ross Hall HospitalFull Time - PermanentUp to £24,672 plus benefits (depending on level of experience, training and qualification)The Ross Hall Hospital in Glasgow** is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery...


  • Glasgow, Glasgow City, United Kingdom Circle Health Group Full time

    Patient AdministratorThe Ross Hall Braehead22 Hours & PermanentSalary: £23,166.00 FTE per yearThe Ross Hall Braehead in Glasgow is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.Circle...


  • Glasgow, Glasgow City, United Kingdom Circle Health Group Full time

    Billing AdministratorFull Time - PermanentCircle Health Group are Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics performing more complex surgery than any other private healthcare provider in the country.This is a full time role for 37.5 hours per week. Hybrid working.Applicants should meet the following...


  • Glasgow, Glasgow City, United Kingdom Medacs Full time

    If you're interested and passionate about working as part of a team who cares about making a difference whilst providing exceptional services to clients and candidates, then join our Medacs Global Group family which contains brands such as Medacs Healthcare, Global Medics and Litmus Solutions.With operations across the United Kingdom and Ireland, we work in...


  • Glasgow, Glasgow City, United Kingdom Page Personnel Finance Full time

    Our client is looking for an Administration Manager for their office in GlasgowClient DetailsA leading companyDescription Experience of working in a healthcare environment Experience of taking teams through a large IT change programme ideallyGeneral Office ManagementAdministration ManagementLin ManagementProfile Maths and English Highers Proficient in the...

  • Bookkeeper

    1 week ago


    Glasgow, Glasgow City, United Kingdom Lanam Healthcare Ltd Full time

    Lanam Healthcare are sourcing motivated and dedicated individuals who wish to join our exceptionally hardworking team.We are looking for an experienced Accounts Administrator/Bookkeeper, proficient in the use of Microsoft Office and accounting software, who has experience interacting with a variety of people and resolving problems. Preferably with experience...


  • Glasgow, Glasgow City, United Kingdom Rewards Training Scotland Full time

    An exciting opportunity for a recent school leaver to kick start their career within an administration roleIf you are looking to secure a Modern Apprenticeship and gain new skills whilst you earn, continue reading belowThis role will fully support the Business Admin SCQF Level 6 qualification.A busy medical practice based in Rutherglen is looking to appoint...