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Administrator

3 months ago

Glasgow, Glasgow City, United Kingdom Pertemps Glasgow Perms Full time

Our client who is based within a highly regarded public sector organization, have a temporary role for a part time Administrator.

This role attracts a pay rate of £11.07 per hour and is based in the Bishopbriggs area of Glasgow. This role will be until31st July 2023, and based on 3 days per week, 21 hours.

Duties:

  • To assist the Team Leader in a wide range of administrative tasks including statistical reports
  • Maintain the REMS system, processing new student information, class timetables and waiting lists.
  • Ensure all individual details are kept up to date and keep track of student's nonattendance at classes.
  • Have an indepth knowledge of activities within the Learning Centre, act as the first point of contact for the dealing effectively with requests, answering queries and taking responsibility for processing each enquiry through to a satisfactory conclusion.
  • Assist with the preparation, generation, monitoring and administering of various
- documentation and reports as required by the Team Leader and other Learning Centre Staff.

  • Work with Learning Centre Staff to assist with their daytoday administrative support
- requirements.

  • Attend meetings, preparing agendas, taking minutes, and following up agreed actions to completion.
  • Participate in and taking minutes at regular staff meetings
  • Create and maintain PR2 records for individual students, processing information as required.
  • Upload weekly timetables onto SharePoint and distribute to students, and Learning
  • Skills Services (LSS) staff.
  • Liaise with LSS Staff to ensure all class lists are up to date and distributed to students.
  • In conjunction with the Team Leader and other LSS Staff assist the learning centre staff in organising events for students, the prison working with other outside agencies when required.
  • Responsible for Stationery requisitions, ensuring stationery and resource cupboards are always stocked.

Key skills:

  • Effective communication skills, enthusiasm for the task, a high degree of flexibility and the ability to use own initiative.
  • Excellent IT skills, including word processing, database management and spreadsheet.
  • Ability to prioritise workload.
  • Knowledge of presentation and publishing software.