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Fleet Assistant

3 months ago

Park Royal, United Kingdom Fit Out UK Full time
We are are an industry leading interior fit out and logistics service provider with HQ's across the country. We are currently looking for Fleet Administrator / Assistant to join the team on a permanent basis.

Roles and responsibilities include but are not limited to:

  • Perform general administrative tasks such as answering phones, responding to emails, and managing correspondence.
  • Maintain and update company databases and filing systems.
  • Collaborate with different departments to facilitate smooth operations and effective communication within the organisation.
  • Administration of services & processing of fleet related fines.
  • Administration of various systems to include in house Fleet management database and various government portals.
  • Administration of procurement activities.
  • Establish relationships with operational teams to support systems usage relating to Fleet & Fuel administration.
  • Interface with group IT.
  • To support and develop the administration team to maximise innovation and a 'can do' culture
  • Ability to cleanse and realign existing databases
  • Liaising with repair agents on various maintenance issues and updating our systems with detailed and accurate information
  • Keeping accurate paper and electronic records, accurately capturing information from emails or calls and updating job notes
  • Uphold service contract obligations and operational requirements, reacting swiftly and appropriately
  • Liaise with Suppliers to ensure our requirements as the Customer are met
  • Follow up and feedback to line manager on Supplier performance
  • Updating spreadsheets and systems
  • Communicating and coordinating effectively with various departments
  • Maintaining filing systems
  • Carrying out any other ad hoc admin duties

Skills:

  • 5 GCSE Grade 9-4 (A* - C); additional qualifications in administration or relevant field is a plus.
  • Previous Administration experience preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software, with advanced excel skills preferred.
  • Excellent organizational and time management skills.
  • Strong communication abilities, both written and verbal.
  • Attention to detail and accuracy in all work tasks.
  • Ability to multitask and prioritize tasks effectively.
  • A proactive approach to problem-solving and a willingness to take initiative.
We are currently interviewing with a start available as soon as possible