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Administration Assistant
3 months ago
Hours: 5 days per week.
Purpose of Role:
Providing high level, comprehensive administrative and reception support to the Gadbrook Park office.
Responsible to:
Office Manager
Duties and Responsibilities include but are not limited to:
- Assisting secretarial staff within the office with various administrative tasks including opening files, filing, photocopying, archiving.
- Transcription of digital dictation and copy typing when required.
- Inputting information provided by fee earners onto the database as required.
- Answering and transferring incoming telephone calls and making telephone calls as required.
- Greeting visitors to the office and advising colleagues of their arrival.
- Making appointments and booking meetings as required.
- Collection and delivery of Royal Mail including dealing with special and recorded deliveries
- Taking the banking to the Bank each day.
- Shopping for office supplies.
- Controlling and maintaining stationary supplies.
- Such other administrative tasks as the Firm may from time to time require.
Qualifications:
Grades A - C in Maths and English
Experience:
Experience within an administration role preferable but not essential.
Knowledge / Skills:
- Appropriate PC and keyboard skills
- Effective and courteous communicator, both face to face and over the telephone
- Ensuring confidentiality of all matters dealt with.
- Work calmly and accurately under pressure
- Prioritise tasks
- Willingness and ability to learn new technology
Qualities:
- Discretion and ability to work in a confidential environment
- Pleasant, approachable and polite
- Flexible and adaptable
- Ability to work as a part of a team
- Able to show initiative
- Attention to detail
- Highly motivated
Our aim is to build long term relationships with our clients through trust and respect, unpinning those relationships with a sense of togetherness and a common goal.
We work with our clients, not for them, sharing the decision making process with them.
We work with each other with the same integrity, inspiring confidence in our clients, professional contacts and colleagues through our collaborative approach, working as a team to progress matters quickly and efficiently.
