Current jobs related to Project Administrator - Hull, Kingston upon Hull - The Freelance Recruiter

  • Project Administration Specialist

    1 month ago

    Hull, Kingston upon Hull, United Kingdom King and Moffatt Full time

    Project Administration SpecialistWe invite you to consider a role as a Project Administration Specialist with King and Moffatt. This position requires a meticulous individual to effectively manage and coordinate all administrative functions on-site for various projects, providing vital assistance to the management team.Core Responsibilities:Oversee the K&M...

  • Project Site Administrator

    1 month ago

    Hull, Kingston upon Hull, United Kingdom Trant Full time

    We are seeking a dedicated Administrator to oversee all administrative functions for a Civil Engineering project. This position involves working in an active site environment where various construction activities are being carried out. The Administrator will be expected to work 18 hours each week, with flexibility in scheduling. This can be arranged as two...

  • Project Coordinator

    5 days ago

    Hull, Kingston upon Hull, United Kingdom Russell Taylor Group Ltd Full time

    Job Title: Project Administrator About the Role: We are seeking a highly organized and detail-oriented Project Administrator to join our team at Russell Taylor Group Ltd. As a key member of our Project Management Office, you will provide administrative and planning support to ensure the smooth execution of projects. Key Responsibilities: * Provide...

  • Project Coordinator

    5 days ago

    Hull, Kingston upon Hull, United Kingdom Russell Taylor Group Ltd Full time

    Job Title: Project Administrator About the Role: We are seeking a highly organized and detail-oriented Project Administrator to join our team at Russell Taylor Group Ltd. As a key member of our Project Management Office, you will provide administrative and planning support to ensure the smooth execution of projects. Key Responsibilities: * Provide...

  • Project Coordinator

    7 days ago

    Hull, Kingston upon Hull, United Kingdom Alecto Recruitment Full time

    Project Administrator RoleAlecto Recruitment is seeking an experienced Project Administrator to join a leading engineering services company in Hull. As a key member of the Projects team, you will play a vital role in ensuring the planning, execution, and completion of various engineering projects.Key Responsibilities:Assist in the development and maintenance...

  • Project Coordinator

    7 days ago

    Hull, Kingston upon Hull, United Kingdom Alecto Recruitment Full time

    Project Administrator RoleAlecto Recruitment is seeking an experienced Project Administrator to join a leading engineering services company in Hull. As a key member of the Projects team, you will play a vital role in ensuring the planning, execution, and completion of various engineering projects.Key Responsibilities:Assist in the development and maintenance...

  • Project Coordinator

    2 days ago

    Hull, Kingston upon Hull, United Kingdom Alecto Recruitment Full time

    Project AdministratorAlecto Recruitment is seeking an experienced Project Administrator to join a leading engineering services company in Hull.As a key member of the Projects team, you will be responsible for supporting the planning, execution, and completion of various engineering projects.You will work closely with project managers, team members, and...

  • Project Coordinator

    2 days ago

    Hull, Kingston upon Hull, United Kingdom Alecto Recruitment Full time

    Project AdministratorAlecto Recruitment is seeking an experienced Project Administrator to join a leading engineering services company in Hull.As a key member of the Projects team, you will be responsible for supporting the planning, execution, and completion of various engineering projects.You will work closely with project managers, team members, and...

  • Project Coordinator

    1 week ago

    Hull, Kingston upon Hull, United Kingdom Russell Taylor Group Ltd Full time

    Are you looking for a role that offers a great work-life balance? Do you want to be part of a dynamic team that values administration experience?Then this opportunity may be perfect for you! As a Project Administrator at Russell Taylor Group Ltd, you will be responsible for providing administrative and planning support to the Project Management Office. Key...

  • Project Coordinator

    1 week ago

    Hull, Kingston upon Hull, United Kingdom Russell Taylor Group Ltd Full time

    Are you looking for a role that offers a great work-life balance? Do you want to be part of a dynamic team that values administration experience?Then this opportunity may be perfect for you! As a Project Administrator at Russell Taylor Group Ltd, you will be responsible for providing administrative and planning support to the Project Management Office. Key...

  • Project Coordinator

    2 weeks ago

    Hull, Kingston upon Hull, United Kingdom Alecto Recruitment Full time

    Job DescriptionAlecto Recruitment is seeking an experienced Project Administrator to join their team in Hull. As a key member of the Projects team, you will play a vital role in ensuring the planning, execution, and completion of various engineering projects.Key Responsibilities:Assist in the development and maintenance of project plans and schedules.Monitor...

  • Project Coordinator

    2 weeks ago

    Hull, Kingston upon Hull, United Kingdom Alecto Recruitment Full time

    Job DescriptionAlecto Recruitment is seeking an experienced Project Administrator to join their team in Hull. As a key member of the Projects team, you will play a vital role in ensuring the planning, execution, and completion of various engineering projects.Key Responsibilities:Assist in the development and maintenance of project plans and schedules.Monitor...

  • Administrative Coordinator

    1 week ago

    Hull, Kingston upon Hull, United Kingdom Trant Full time

    {"title": "Administrative Coordinator", "content": "We are seeking an experienced Administrative Coordinator to join our team at Trant Engineering. As a key member of our site operations team, you will be responsible for providing administrative support to our project managers and site staff.Your duties will include:Managing incoming and outgoing...

  • Administrative Coordinator

    1 week ago

    Hull, Kingston upon Hull, United Kingdom Trant Full time

    {"title": "Administrative Coordinator", "content": "We are seeking an experienced Administrative Coordinator to join our team at Trant Engineering. As a key member of our site operations team, you will be responsible for providing administrative support to our project managers and site staff.Your duties will include:Managing incoming and outgoing...

  • Contracts Administrator Position

    15 hours ago

    Hull, Kingston upon Hull, United Kingdom Consortium Professional Recruitment Full time

    About the RoleWe are partnering with a successful civil engineering business to find a Contracts Administrator to support their team with day-to-day administration.Key Responsibilities:This role involves document control, project administration, and assisting with tender submissions.Manage and maintain accurate records and documentsCoordinate project...

  • Contracts Administrator Position

    18 hours ago

    Hull, Kingston upon Hull, United Kingdom Consortium Professional Recruitment Full time

    About the RoleWe are partnering with a successful civil engineering business to find a Contracts Administrator to support their team with day-to-day administration.Key Responsibilities:This role involves document control, project administration, and assisting with tender submissions.Manage and maintain accurate records and documentsCoordinate project...

  • Fabrication Project Manager

    1 day ago

    Hull, Kingston upon Hull, United Kingdom Ernest Gordon Recruitment Full time

    Project Manager - Steel FabricationErnest Gordon Recruitment is seeking a skilled Project Manager to join our client, a growing independent fabricator in the Construction industry.This is a varied role that involves end-to-end project work, from assisting with fabrication to contract administration, dealing with clients and supporting designers and...

  • Fabrication Project Manager

    2 days ago

    Hull, Kingston upon Hull, United Kingdom Ernest Gordon Recruitment Full time

    Project Manager - Steel FabricationErnest Gordon Recruitment is seeking a skilled Project Manager to join our client, a growing independent fabricator in the Construction industry.This is a varied role that involves end-to-end project work, from assisting with fabrication to contract administration, dealing with clients and supporting designers and...

  • Lead Project Coordinator

    1 month ago

    Hull, Kingston upon Hull, United Kingdom Russell Taylor Group Ltd Full time

    Position Overview Are you equipped with administrative expertise? Do you appreciate an early finish on Fridays to kickstart your weekend? Benefits Enjoy a generous package including: 25 days of Annual Leave plus public holidays, 5% Employer Pension Contribution, Life Assurance at 4 times your salary, Opportunities for Training & Development. Key...

  • Project Coordination Specialist

    1 month ago

    Hull, Kingston upon Hull, United Kingdom Balfour Beatty Full time

    Overview of the Position The role of a Project Administrator is pivotal in ensuring that our projects run smoothly and efficiently. This position offers a chance to enhance your skills while contributing to significant initiatives that impact our business and the community. Key Responsibilities As a Project Administrator, your duties will include: ...

Project Administrator

3 months ago

Hull, Kingston upon Hull, United Kingdom The Freelance Recruiter Full time
Job Description

Title: Project Administrator

Location: Hull

Hours: Mon – Fri / 8.30-5pm

Salary: £12ph

Term: 6 months - Temporary to cover maternity – (May lead to permanent position).

Start: ASAP

I am proud to be working in partnership with one of the UK's leading HVAC & Renewables contractors.

This forward-thinking and progressive company are looking to recruit a Project Administrator on a temporary basis covering 6 months maternity leave. This may lead to a permanent position.

The Project Administrator is responsible for supporting the project team in the administration, coordination, planning and control of projects.

The ideal candidate will have previous administrative experience, excellent organisational skills and have a proactive outlook within a dynamic environment.

Knowledge of Job Logic and RationalPlan would be advantageous, however full training will be given.

Key Responsibilities & Duties:

  • Monitor & action emails in the 'Installations' Inbox, allocating & chasing until completion or the responsible person has acknowledged receipt.
  • Telephone enquiry support (internally & externally).
  • With support from the Project Team, keep Rational Plan & Job Logic's progress/status' up to date.
  • Support daily & weekly Project Planning Meetings, working with the Project Team to mitigate project risks, project delays and to prioritise resource and assignments allocation.
  • Ensure all job documentation (Quotations, PO's, Sales Orders etc) are stored in the Project Folder.
  • In conjunction with the Project Coordinator, transfer quotation breakdowns from the costing sheet to Job Logic ensuring there is a 'Quoted Cost' in the upgraded job.
  • Liaise with external stakeholders (Client), acknowledging planned project dates (Tier 3 & 4) giving project updates at preplanned intervals.
  • In conjunction with the Project Coordinator, organise any site induction, compliances or prerequisites identified in the Project Initiation, ensuring the engineers have the necessary information in advance of the project commencing so they are adequately prepared.
  • Procurement of plant, equipment, materials & hire equipment required to maintain project objectives and schedules.
  • Providing supplier purchase orders numbers to engineers, updating PO's once in receipt of equipment & off-hiring.
  • Chase suppliers when necessary to ensure OTIF deliveries, report any potential delays or shortfalls to the PM and find alternative suppliers if required.
  • Deploy jobs/visits to engineers.
  • Review engineers working hours, ensuring appropriate rest breaks, escalating any safety concerns.
  • Book accommodation & organise transport for engineers when necessary.
  • Ensure all relevant H&S documents are issued & acknowledged via Eversign (Method Statement with appropriate Risk Assessments).
  • Escalate projects through direct communication with the Project Coordinator or relevant Project Manager, if the necessary H&S actions have not been completed before work commences.
  • Update job costings (Labour, materials, subcontractors etc).
  • Collate information, process & issue O&M Manuals and other project related documentation.
  • Review & approve project related invoices including requesting Stage Payments & job completion invoiced managed through Rational Plan.
  • Upload Daily Status Change Report (WIP Report) & action results.
  • Reconcile Job Logic job status with Rational Plan project status (JL WIP report).
  • With support from the Project Coordinator, update Accounts on WIP.
  • Update FGas logs.
  • Update asset lists.
  • Submit extended warranties.
  • Organise the pool of apprentices & second men (In-line with department's requirements) & allocate in the planner.
  • Purge 'Closed' projects older than one calendar month.
  • Carry out monthly supply Price Checks updating quotation sheets as necessary.
  • Record & publish KPI's.
  • Add annual leave, national holidays & apprentice's college dates to Rational Plan.
  • Update customer portals if required.
  • In conjunction with the Project Coordinator, collate financial & statistical information for daily/weekly/monthly reports as well as other ad hoc reports.
  • Working with the Sales/Estimating/Project team, prepare & submit quotations for variations & new work.
  • Make recommendations for improvements.
  • With support, provide cover for the Project Coordinator's duties in their absence.
  • Undertake any necessary additional duties as and when required including supporting & assisting the day-to-day administration within the finance department if required.

HOW TO APPLY:

To be considered for this role, please click on the link provided. If you would like any further information about this vacancy before applying, please feel free to contact Rachel on

or Email