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Programme Administrator

3 months ago

Aylesbury, Buckinghamshire, United Kingdom Buckinghamshire Healthcare NHS Trust Full time
Job summary

Buckinghamshire Health and Social Care Academy is a non-profit partnership organisation established by the Buckinghamshire NHS Trust, Bucks New University, Buckinghamshire Council, University of Bedfordshire, Buckinghamshire Local Enterprise Partnership, Buckinghamshire College Group and the Buckinghamshire Primary Care Training Hub.

The goal of the Academy is to optimise the health and social care workforce education, training and development. This will be achieved through partnership and multi-professional working with the single aim of delivering the best possible care to the population of Buckinghamshire.

This role is not a Trust-based role, the Academy is hosted by the Trust only and operates under its own governance structure and work demands. However, it is an NHS post. This role will be remote working, with opportunity to utilise office space at our partnered University campus in Aylesbury.

Your role would be to:

Provide administrative support to the manager; resolve day-to-day problems independently

Acts as the first point of contact for enquiries from project teams and stakeholders

Maintains the Academy's website and social media accounts

Assists in project planning and administration, as well as scheduling and minuting meetings

Main duties of the job
  • Communicating with all levels of professional staff and the public. Dealing with confidential and sensitive data and appropriate maintenance and storage of records.
  • Supporting the team with finance oversight
  • Managing, maintaining and developing external communications including website
  • Creating and implementing administrative policies and procedures.
  • Advanced use of advanced MS Office suite.
  • Working autonomously and without supervision, using own initiative, but with access to advice when necessary.
  • Undertaking data collection, collation and inputting into complex spreadsheets and documents. Analysis of data, producing reports as required.
  • Understanding of project methodology and monitoring. Producing reports in line with key performance indicators.
  • Provide robust business and administrative support.
  • Management of meetings and taking accurate meeting minutes
  • Self-motivated/takes initiative & has a willingness to learn
  • Attention to detail with any work undertaken to ensure quality and accuracy.
About us

Why colleagues think we are "a great place to work"

What does Buckinghamshire Healthcare NHS Trust offer you?

As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.

Alongside NHS benefits of generous annual leave entitlement and pension scheme, you'll have access to NHS discount schemes.

We provide a range of health and wellbeing services to promote a healthy, happy workforce.

What do we stand for?

Our vision is to provide outstanding care, support healthy communities and be a great place to work.

Our mission is to provide personal and compassionate care every time.

We are working hard to increase diversity at all levels within the trust. We believe a diverse workforce can have a positive effect on both staff wellbeing and patient outcomes.

We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities and care-experienced candidates.

We are proud to achieve the Gold award for the Armed Forces Covenant and support applications from the Armed Forces Community. Please contact (our Armed Forces Covenant Lead) if you would like guidance or assistance with your application.

We make employment decisions by matching our service needs with the skills and experience of candidates, regardless of age, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on quoting the vacancy reference number.

Job description
Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on quoting the vacancy reference number.

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Essential
  • Degree in business administration or equivalent level of experience, together with a high level of numeracy and written and spoken English.
  • Knowledge and/or experience working in health and social care
  • Willingness to undertake further development in role.
SKILLS, ABILITIES & KNOWLEDGE

Essential
  • Managing, maintaining and developing external communications including website management and social media
  • Exemplary organisational skills
  • Attention to detail with any work undertaken to ensure quality and accuracy
  • Advanced use of advanced MS Office suite (Excel, PowerPoint, Word, etc.)
  • Management of meetings and taking accurate meeting minutes
  • Knowledge of Financial Systems e.g. monitoring budget management, processing invoices and procurement
  • confidence and ability to use audio visual and video conferencing equipment and digital/social platforms
EXPERIENCE

Essential
  • Communicating with all levels of professional staff and the public. Dealing with confidential and sensitive data and appropriate maintenance and storage of records.
  • Experience of creating and giving presentations to senior internal and external stakeholders
  • Producing reports in line with key performance indicators
  • Understanding of project methodology and monitoring
  • Undertaking data collection, collation and inputting into complex spreadsheets and documents. Analysis of data, producing reports as required
  • Creating and implementing administrative policies and procedures
  • Creating and implementing administrative policies and procedures.
SPECIAL CIRCUMSTANCES

Essential
  • Ability to travel across Buckinghamshire County
Person Specification
EDUCATION, QUALIFICATIONS & TRAINING

Essential
  • Degree in business administration or equivalent level of experience, together with a high level of numeracy and written and spoken English.
  • Knowledge and/or experience working in health and social care
  • Willingness to undertake further development in role.
SKILLS, ABILITIES & KNOWLEDGE

Essential
  • Managing, maintaining and developing external communications including website management and social media
  • Exemplary organisational skills
  • Attention to detail with any work undertaken to ensure quality and accuracy
  • Advanced use of advanced MS Office suite (Excel, PowerPoint, Word, etc.)
  • Management of meetings and taking accurate meeting minutes
  • Knowledge of Financial Systems e.g. monitoring budget management, processing invoices and procurement
  • confidence and ability to use audio visual and video conferencing equipment and digital/social platforms
EXPERIENCE

Essential
  • Communicating with all levels of professional staff and the public. Dealing with confidential and sensitive data and appropriate maintenance and storage of records.
  • Experience of creating and giving presentations to senior internal and external stakeholders
  • Producing reports in line with key performance indicators
  • Understanding of project methodology and monitoring
  • Undertaking data collection, collation and inputting into complex spreadsheets and documents. Analysis of data, producing reports as required
  • Creating and implementing administrative policies and procedures
  • Creating and implementing administrative policies and procedures.
SPECIAL CIRCUMSTANCES

Essential
  • Ability to travel across Buckinghamshire County
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust
Address

Stoke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL

Employer's website