Ward Administrator/team Leader

1 week ago


Prestwich, Borough of Bury, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time
To manage the Ward Secretarial/Administration Service and be an integral member of the ward team.

To support the ward team members.

To deliver an efficient service to ensure a smooth day to day function of the team.


To assist the Ward Manager, Clinical Team members and ward based staff with all aspects of ward/patient related administrative tasks.

To provide line management to ward administration team, create rota's and support finance aspects of the role.

Support wards team in relation to HR matters.

  • Receive and deal with telephone enquiries as appropriate.
  • Distribute mail and deal with as appropriate.
  • Liaise with ward staff, medical secretaries, medical records, patients affairs, other departments and outside agencies as appropriate.
  • To provide a range of secretarial duties for the Ward Manager and team, including keeping diaries, organising and minuting meetings, filing, photocopying, typing correspondence, reports etc.
  • As directed by the Ward Manager or in patient ward administrator, the post holder will assist with monitoring of ward budgets, including stationary, office/ward equipment, furniture and fittings.
  • To input data onto the Paris patient information system and produce reports as required.
  • To set up and maintain case notes in good order.
  • To be responsible for obtaining and returning case notes from/to the medical records clerk.


Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.


We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work.

From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users

Please see attached job description and person specification

Staff benefits

  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts

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