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Personal Assistant to Managing Director

3 months ago

London, Greater London, United Kingdom The Wall Of Entertainment Full time

The Wall of Entertainment

Job title:
Personal Assistance/ HR support

Department:
Business Support

Location:
London office/ Hybrid (2 days working from home)

Contract type:
Freelancer/Contractor

Hours:
Full-time 37.5 hours per week

Line Manager:

MD

Start Date:
ASAP,

Pay Rate:
Competitive

About us:


Wall of Productions was founded in 2018 by prominent UK and US actors, producers and writers; and is currently led by the Managing Director.

Since its launch, the company has quickly established itself as one of the UK's leading and go-to creators and producers of high-quality entertainment programming and branded content for the Gen Z audience.

As a whole service production house, Wall of Productions specialises in developing first-class ideas from conception to delivery and currently servicing a diverse range of clients to execute bespoke branded content campaigns for the likes of Spotify, McDonald's, Pretty Little Thing, Ann Summers, Game, NBA, Badoo, Universal Music Group, Netflix and Prime Video.


Wall of Productions prides itself on being the backbone and nurturer of the most notable and emerging diverse talent we see on our screens today.


It is also the official in-house production arm of its partner companies, including The Wall of Entertainment media agency and The Wall of Comedy, a global multi-platform digital publisher responsible for over 4 billion online views across youth-skewed content.

We are a relevant small company that is rapidly growing and has a passion for serving our community.

With a dedicated team of 30 employees, we work collaboratively to achieve our main goal while fostering a unique company culture.

At our core, we are obsessed with our clients, consistently delivering exceptional service and remaining protective of one another.

Job Summary:

  • This is not an exhaustive list of duties _

Main tasks/ responsibilities:

  • This is not an exhaustive list of your duties._
  • Provided comprehensive administrative support to the
    MD and CEO (executive team), including managing a complex global calendar, travel, and events.
  • Scheduling appointments /meetings and organising diary entries with a duty of care, ensuring adequate rest between appointments /meetings.
  • Liaise with internal and external stakeholders on behalf of the executive team, representing the company professionally and courteously.
  • Handle sensitive and confidential information with discretion and integrity.
  • Perform other duties as assigned to support the efficient operation of the executive office.
  • Research & support to provide daily briefings/agenda/background material to
    MD to ensure they are prepared as needed undertaking research as needed.
  • Meeting coordination and room prep & set up.
  • Attend meetings as needed and take the minutes of the meetings to disturb the management team.
  • Organising offsite executive meetings to include venue, accommodation & travel sourcing.
  • Working closely with other teams/ PAs, both internal & external, to ensure close alignment & collaboration.
  • Ad hoc personal support to
    MD.
  • Taking notes at meetings, preparing the minutes, and subsequently distributing them to all participants.
  • Liaising with other members of staff and external parties such as clients and press.
  • Setting reminders for meetings, appointments, and other important task.
  • Support People manager with administrative tasks.
  • General office management.
  • Organising team events.
  • Silver mouse administrative task (training will be provided).

Requirements/ Essential Skills

  • Please note that the requirements/skills below will be tested at the interview/assessment stage._
  • A bachelor's degree or equivalent combination of education and experience is preferred.
  • Proven experience as a Personal Assistant or similar role, supporting senior executives or highprofile individuals.
  • Excellent organisational skills with the ability to multitask and prioritise effectively in a fastpaced environment.
  • Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
  • Discretion and confidentiality in handling sensitive information and maintaining privacy.
  • Flexibility to adapt to changing priorities and work schedules as needed.
  • Ability to work independently with mínimal supervision while functioning effectively as part of a team.
  • Exceptional attention to detail and accuracy in all tasks and communications.
  • Professional demeaner with a positive attitude and strong work ethic.

Bonus/ Desirable Skills

  • Knowledge of pre/postproduction, digital media and entertainment industry.
  • Full driving license.
  • Proven experience as a PA.

Why work for us?

  • Flexible working
  • A great team and company culture
Our company culture is centred around collaboration, community service, client satisfaction, and mutual support. We believe in fostering an environment where every team member can t