Procurement Officer

1 week ago


Gateshead, Gateshead, United Kingdom QE Facilities Full time
Recognise how own job tasks align with the vision/business and work plans. Develop a strong culture of teamwork share best practice and collaborate with all. Identify services that would increase the efficiency of those you support and take action. Participate in development and team building events to enable efficiencies.

Mentor and train new staff and cross cover for your team members. Promote closer working relationships between procurement and supply chain colleagues Take responsibility for spend analysis reports. Take responsibility for the purchase of goods of low value contracts. Complete quotation exercises using the e tendering portal.

Negotiate with suppliers in line with EU legislation and commercial and contact law/SFI. Develop and implement innovative ways to evaluate tenders and quotation returns to maximise commercial returns. Ensure that all orders are processed correctly, usage trends are analysed. Achieve cost savings through the use of procurement and sourcing solutions.

Load, delete and maintain all electronic catalogues liaise with colleagues on this.

Use monthly KPIs information to spot frequently ordered items which should be added to catalogues or contracted for Ensure all orders are checked for accuracy/certified before dispatch.

Carry out quotation exercise would offer better value. As part of the mini tender process research suppliers.

Negotiate with suppliers and user departments to ensure optimum value for money and transparent decision making. Develop and enhance key supplier relationships and explore new business opportunities. Deal with queries and unpaid invoices. Support Senior Procurement Officer and Procurement managers with improvement plans.

Take responsibility for the purchase of goods of low value contracts. Lead quote and tender negotiation exercises prepare and analyse evaluation sheets. Develop and implement innovative ways to evaluate tenders and quotation returns to release cash savings. Lead quote negotiations in line with EU legislation and commercial/contact law/SFIs.


Ensure that all orders are processed correctly, usage trends are analysed and cost savings achieved through the use of procurement and sourcing solutions.

Ensure all orders are checked for accuracy/certified before dispatch. Source suppliers As part of the mini tender process research commodities and markets. Negotiate with suppliers and user departments to ensure optimum value for money and transparent decision making.

Create opportunities to leverage suppliers by driving proactive and collaborative monitoring of contracts. Develop and enhance key supplier relationships and explore new business opportunities. Seek to influence client choice to standardise products and reduce costs. Listen to the needs of clients and engage in productive discussions about options.

Promptly answer queries/resolve complaints. Maintain a client centred service with all users. Supervise Buyers and ensure a courteous and quality service is delivered for all clients. Provide procurement expertise in the use of day to day procurement systems.


Offer commercial and contractual advice and best source of supply on all goods and services Encourage users to source via the electronic catalogues.

Enhance user knowledge by disseminating information to update on the e-Procurement system. Support the Implementation of policies and procedures.

Behave flexibly and rotate around the team where needed Support with maintenance and updating of databases and spreadsheets to generate accurate reports.


Support senior team to work with the team on the work plan and data base to prioritise and/or reprioritise work for the team.

Deal with ad hoc queries and urgent requests.

Ensure that best practice is created and shared Support the implementation and updating of policies and procedures Support contracts team with low value negotiations Positively engage with clinical/managerial/end users.

Report back about changes that impact on the work of the team.


Use operational networks to raise the profile of procurement and highlight its value Take the lead in networking with key current and future Recognise the need to engage others in discussions about proposed changes and explain the reasons and benefits.

Foster a culture of innovation and improvements and encourage ideas from others. Facilitate discussion, field questions and listen to concerns and or objections from all. Implement the change and agree milestones and activities with all.

Evaluate the benefits achieved. Personal effectiveness and development Deputise for Senior Procurement officer and potentially procurement manager Update industry/business knowledge. Identify own development needs agree a development plan to close the gap. Prioritise and organise own workload.

Work within the rules and procedures. Prepared to learn and drive self development
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