Accounts Payable Administrator

7 days ago


Redhill, Surrey, United Kingdom Boffin Recruitment Full time

Accounts Payable Administrator

  • Maintain the purchase order record, update, issue and distribute purchase orders once approved.
  • Place orders with suppliers for consumable items via online link system.
  • Match delivery notes to invoices and reconcile to purchase orders and enter details onto main purchase order spreadsheet. Liaise with staff members and suppliers regarding any queries.
  • Enter invoices into Quickbooks (accounts package) ensuring accurate coding is applied.
  • Maintain petty cash and process all expense claims either by cash or by bank transfer/bacs.
  • Process bimonthly supplier payment runs and any adhoc payments that need to be made via internet banking system, post payments to accounts package and accurate filing of paid invoices.
  • Checking supplier statements when received and liaise with suppliers regarding any discrepancies.
  • Print and check daily bank transactions and post any visa payments made to suppliers etc. Process credit card statements and code accordingly to purchase ledgers.
  • Assist in sourcing products and monitoring prices to suppliers.
  • Month end routines and general housekeeping of purchase ledgers and bank beneficiaries.
  • Assist the Finance Manager in setting up of inventory control system for the business.
  • Be proactive and offer any suggestions which may enhance the processes to the purchase ledgers.
  • Have previous experience in Microsoft Excel, Word and Outlook. Knowledge of Quickbooks would be helpful though not essential as training will be given.

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