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Team Administrator

3 months ago

Lincoln, Lincolnshire, United Kingdom Lincolnshire Partnership NHS Foundation Trust Full time
Administrator - Band 2

Lincoln Crisis Resolution and Home Treatment Team

Flexible part time/full time hours - 25 to 37.5 hrs per week (negotiable)

Fixed Term position for 6 months but could be extended.


A fantastic opportunity has arisen for a self-motivated and dynamic individual to join our Lincoln Crisis Resolution and Home Treatment Team as an Administrative Assistant.


  • Have good concentration skills and attention to detail to ensure robust processes are followed.
  • Be able to prioritise their workload to meet conflicting deadlines.
  • Be able to extract, collate and maintain data to support patient safety team processes.
  • Be able to produce information in a clear, dynamic, and relevant format to inform services and Trust Board of important and significant issues.
  • Have excellent communications skills to liaise with colleagues across the Trust, external organisations, and stakeholders.
  • Need excellent IT skills.
  • To provide a high standard of service to all colleagues resulting in safe and effective treatments for service users & their families/carers
  • Duties provided within defined time standards
  • Compliance with appropriate legislation and LPFT policies
  • Feedback from colleagues and other stakeholders
  • Compliance with CQC standards
  • Accurate and appropriate information is recorded appropriately using the Trust's information systems


Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire.

Employing around 2,800 staff, and serving a population of over 766,000, our people lie at the heart of everything we do.


You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England, in an area heralded as a fantastic place to live and work.

We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall.

In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive.

We're proud of this


We are also leading the way in transforming care, with multi-million-pound transformation of patient environments and radical redesign of community services.

This is the time to join and help redesign our services of the future. We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions.

We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.


  • Gathering appropriate information from a variety of sources to input accurately onto a database.
  • Production of basic reports including graphs and tables as directed.
  • Communicating sensitively with anyone coming into the department maintaining strict standards of confidentiality
  • Responsible for making room bookings and maintaining room booking diary.
  • Assist in scheduling of appointments and diary management as appropriate using Microsoft calendar
  • Assist in the stock control and electronic ordering of all office equipment and stationery; and the subsequent electronic receipting of all received supplies.
  • Assist in the proper functioning, maintenance and fault reporting of central equipment used by the Team, e.g. photocopiers, fax machines, printers, computers etc.
  • Record all data using the appropriate information system or manually where this is required including data entry, word processing, scanning of documents for enoting and storage.
  • Comply with and carry out safe practice in accordance with Trust policies and procedures, appropriate Codes of Conduct, the Mental Health Act and other relevant national and local guidance.
  • Responsible for safe keeping patients' money (if appropriate for role) and handling of petty cash, ensuring accurate receipts are kept.
  • Filing, including use of Share Point system for storing, retrieving, and filing information.
  • Supporting the Trust's vision to become paperless and encourage Manager to do the same.