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Office Admin Assistant

3 months ago

London, Greater London, United Kingdom Auriens Full time

ABOUT AURIENS


Auriens Group is redefining luxury later living, changing expectations about the sector, and enabling residents to make the most of their later lives.

No detail is left unconsidered, through exquisitely designed properties, unparalleled services and an exceptional health and wellness offering.

At Auriens, we are always looking for passionate, creative and dedicated individuals to join our team.

We seek people who think creatively, people who value long term relationships and want to be part of the most exciting new brand in luxury later living.


ABOUT THE ROLE


The Office Admin Assistant role with us at Auriens is in charge of running our Head Office at Culford Gardens.

We are looking for someone who is professional, proactive and calm under pressure.

Main duties for this role include managing the smooth running of the office, establishing and maintaining policies and procedures, this individual will perform clerical and support duties on behalf of the office colleagues.

They are responsible for scheduling meetings, answering phone calls and sorting and distributing the company's mails.


The Office Admin Assistant will oversee all of the clerical and organisational support tasks that ensure operations within Auriens run smoothly: facilitating meetings, managing calendars and maintaining office supplies and file correspondence, answering calls, giving information, taking messages and redirecting them where appropriate.


ABOUT YOU


We are looking for someone to join the team who is, most importantly, a people person, this is the first face that many see when they enter the office We are looking for someone who is calm and professional, who has the ability to manage their own task list and get things done in a timely manner.

We are looking for someone who is resilient under pressure and has the ability to manage last minute changes in a fast-paced environment.


Agility within the role and delivery of tasks is also key to be able to get 'stuck in' and support the wider business needs in delivery of the level of service we strive for.


Main Duties of Role

  • Managing employee schedules and potential conflicts
  • Assisting senior management team when needed
  • Coordinating inoffice meetings by reserving rooms and organising refreshments
  • Welcoming visitors when they arrive and showing them where to go
  • Helping establish and maintain office procedures
  • Conducting reports / presentations / research and compiling data upon request
  • Scheduling travel arrangements for senior executives
  • Creating, editing and updating spreadsheets
  • Taking inventory of office supplies, managing and ordering when needed, including refreshments


 Office communications
  • Scanning, photocopying and filing documents, opening, sorting and distributing mail
  • Maintaining office equipment like copiers and printers for smooth office functionality
  • Light accounting duties
  • Preparing documents such as invoices, memos and financial statements and using word processor or presentation software

Skills & Experience

  • 3 Years previous experience in a similar role (minimum)
  • Writing and proofing experience are also necessary as the Office Assistant crafts official documents and correspondence on behalf of management
  • Proven ability to write clear and concise presentations or reports and submit them in a timely manner
  • Some experience with scheduling and payroll
  • Ability to learn on the job and adapt to changes
  • Excellent written and verbal communication
  • Training in conflict resolution (preferred)