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Executive Assistant

3 months ago

Bristol, Bristol, United Kingdom Sirona care & health CIC Full time

This role is responsible for providing a high level of business support to the Executive Leadership Team, communicating on their behalf with a wide range of internal and external parties as appropriate, and ensuring a professional, high quality and confidential administrative/business support service is provided.


The post holder is expected to work autonomously, prioritise work using judgement and initiative, recognising the high-profile nature of the work of the Senior Leadership Team and overseeing that all work within the corporate admin office is of the highest standard.


The role will provide a dedicated service for individual members of the senior leadership team but will be expected to cover across the corporate office sites (Clevedon, Bristol, Yate) and deputise for the Senior Executive Assistant/Lead as required.


The post holder will work as part of a team in delivering a proactive business and office management support contributing to achievement of directorate/function objectives.


  • Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate.
  • Ensure senior leaders have been briefed and have the required documentation for all meetings/events.
  • Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
  • Provide effective diary management for Senior Executives and the team, ensuring that appointments are planned and coordinated, and run to schedule. Use independent judgement to prioritise the highlevel completing demands to ensure an appropriate balance in the daily scheduling in line with preferences, responsibilities or project plans.
  • Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material. Provide high quality support to ensure they are managed and delivered effectively.
  • Support team members with the corporate office to understand their individual priorities and work requirements.


We are Sirona care & health, a Community Interest Company committed to providing local communities with a range of high-quality specialist healthcare services across Bristol, North Somerset and South Gloucestershire.

For us, it's about the personal approach; we take pride in what we do and deliver the high standard of care we would expect for ourselves and our families.


Benefits:

We offer NHS Agenda for Change Salary, Terms and Conditions and the NHS pension scheme plus much more

Please see the benefits leaflet attached to this advert for details.

We offer NHS Agenda for Change (AfC) salary including annual leave supplement, Stakeholder pension, a range of health and wellbeing incentives, high street discounts, plus much more

Please read the attached Job description and Person Specification for full details of the role before applying