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Admin Assistant

3 months ago

Gateshead, Gateshead, United Kingdom Jackson Hogg Full time
Jackson Hogg is looking to recruit an Admin Assistant for a fantastic manufacturing company based on the team valley.

Overview of the Admin Assistant

Role and Responsibilities of the Admin Assistant

  • Be the initial call point to help customers and site visitors, directing them appropriately.
  • Comply with the company's standard operating procedures when carrying out daytoday tasks.
  • Make sure that all appropriate details for site visitors are obtained and recorded.
  • Coordination and distribution of staff whereabouts on a weekly basis.
  • Directs visitors by maintaining employee and department contact lists.
  • Maintain the front desk and reception by keeping it neat and tidy.
  • Timeously alert staff when their site visitor arrives.
  • Sorting and distributing of incoming and outgoing mail.
  • Organising transport (taxis) for visitors or staff as and when required.
  • Arranging lunch buffets for Board Leadership and client meetings as and when required.
  • Support the HR Manager in carrying out clerical tasks when needed.
  • Booking and tracking of accommodation for installation crews.
  • Assist with adhoc and assorted responsibilities when required.
  • Contributes to team effort by accomplishing related results as needed.
  • Ensuring stationery supplies are replenished.
  • Update weekly scorecard
  • Update On-TimeDelivery Tracker
  • Various admin tasks related to stock control, largely using M1 (training to be provided).
  • Admin related to stock checking of vinyl rolls.
  • Upload and save totem photos (part of quality control process) from camera.
  • Scan weld plans

Essential Skills and Experience

  • Customer Service experience
  • Excellent communication skills
  • Good organisational skills
  • Time management skills
  • Ability to use initiative
  • Experience using electronic diary systems
  • Ability to work with sensitive and confidential information

Job Types:
Full-time, Permanent

Work Location:
In person