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Administrative Support Specialist

2 months ago

Gateshead, Gateshead, United Kingdom Office Angels Full time

{"Job Title": "Administrative Support Specialist", "Job Summary": "We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Office Angels. As an Administrative Support Specialist, you will provide comprehensive administrative support to our project management team, ensuring smooth and efficient processes across all stages of the project lifecycle.", "Key Responsibilities": ["Set up projects in the CRM system", "Generate certificates", "Sales order processing", "Book pre-start meetings for Project Managers and relevant vendors and prepare required documentation", "Raise purchase orders and maintain logs", "Handle stock and material requests and replenishment", "Manage the administrative process for all projects within the team", "Update project programmes and requirements via the in-house system", "Create, print, and distribute site files for the Project team", "Assist with compliance admin duties", "Raise sub-contractor payment certificates for Project Manager sign-off", "Address invoice queries", "Create and manage project files", "Scan and file all project returns", "Maintain business logs and manage shared inboxes", "Handle incoming enquiries"], "Requirements": ["Proven experience in a strong administrative role", "High-level communication skills, both face-to-face and over the phone", "Experience in project administration or a related sector is desirable but not essential"], "Benefits": ["Permanent contract", "Location: Team Valley, Gateshead", "Salary: £27,000 - £29,000 (negotiable depending on experience)", "Hours: Monday to Friday, 8:00 AM - 5:00 PM (30-minute unpaid lunch, two 15-minute unpaid breaks), fully office-based", "Free onsite parking", "24 days annual leave + birthday off + bank holidays", "Long service benefits, including pension contribution matching and additional annual leave", "Enhanced maternity and paternity pay", "Corporate rate private healthcare plan"]}