Postgraduate Medical Education Administrator

1 week ago


Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time
This post will provide a specialised, comprehensive and confidential administration service.

The post holder is responsible for coordinating parts of the medical teaching programme for the Foundation Years 1 and 2 trainee doctors for the South Warwickshire rotation at UHCW.

This involves working with the Postgraduate Medical Education team including the Foundation Programme Director, the FY1 and the FY2 Deputy Clinical Tutors and the medical education administration team.


The post holder will work closely with other members of the Medical Education team at UHCW to ensure that all the services offered by the department are fully supported and the students, staff, trainees and visitors receive a high quality seamless service.

This will be done in accordance with Departmental, Trust and National standards, policies and procedures.

Please be advised there is a proposed interview date of 23rd May 2024.


The post holder will work as part of the postgraduate team to provide administration support to the Foundation Programme Director and the two Deputy Foundation Tutors.

This will be done in partnership with the Foundation medical education administrator. Close collaborative working is essential for the successful delivery of the training

The post holder will collate the Foundation training programme

The post holder will work with their coworkers to respond to all trainee queries about access to HORUS (the e portfolio system for trainee doctors) and all other trainees


The post holder will also need to demonstrate the ability and willingness to provide cross cover and work effectively as part of the full medical education administration.


The post holder needs to act as a senior point of contact for all relevant activities to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.


University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.


We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.


Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.


We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award.

Pathway To Excellence - University Hospitals Coventry & Warwickshire )


By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities.

There has never been a better time to join our team.


The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society.

We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care.

We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

To ensure, wherever possible, that all documentation is up-to-date, in an orderly fashion and available whenever decisions are being made, reporting exceptional circumstances where necessary

This will require:
effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription, manipulation and distribution of appropriat

To continually contribute to training improvement agendas

This will require:
undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets, utilising relevant Trust IT systems, as determined by the role, ensuring all relevant data is collected and input accurately in line with Trus

Share ideas for potential service improvement. To implement and maintain an efficient office management system/procedures to enable the Department to optimise their standards of service

This will require:

effective time management, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel; arranging meetings/events; composing and transcribing minutes proactively ensuring action points are raised and completed; preparation of correspondence and reports; effective management of the office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery is maintained and processing orders as required.

For further details of the role please see the attached job

  • Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

    This post will act as the senior administration contact for post graduate doctors in training providing a specialised, comprehensive, and confidential administration service.As part of a team of administrators the post holder is will be responsible for overseeing and coordinating parts of the medical teaching programme for the Foundation Years 1 and 2...


  • Coventry, Coventry, United Kingdom Arden University Full time

    Lecturer (Postgraduate Programmes)School: Health and Care Management£39,569 per annum + excellent benefitsDistance Learning (Agile/Remote)Permanent / Full timeClick here for the full job descriptionThe Opportunity:At Arden University, we pride ourselves on being true innovators and pioneers with a focus to promoting life-long learning and ensure that...


  • Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

    Job summary This post will act as the Trust's senior administration contact for the Medical School and first port of call for all general enquiries and concerns that need collaborative working between the Trust and it's partners in the delivery of the WMS curriculum. The post holder will provide a specialised, comprehensive and confidential...


  • Coventry, Coventry, United Kingdom University of Warwick Full time

    WMG is a world-leading education and research department of the University of Warwick, with creativity and innovation at the forefront of all we do. Working in collaboration with academia and industry, WMG is driving the new ideas in applied science, technology and engineering to create education and research programmes that have a real relevance in our...


  • Coventry, Coventry, United Kingdom University of Warwick Full time

    WMG is a world-leading education and research department of the University of Warwick, with creativity and innovation at the forefront of all we do. Working in collaboration with academia and industry, WMG is driving the new ideas in applied science, technology and engineering to create education and research programmes that have a real relevance in our...


  • Coventry, Coventry, United Kingdom University of Warwick Full time

    WMG is a world-leading education and research department of the University of Warwick, with creativity and innovation at the forefront of all we do. Working in collaboration with academia and industry, WMG is driving the new ideas in applied science, technology and engineering to create education and research programmes that have a real relevance in our...


  • Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

    The post holder will assist with course organisation to ensure the delivery of the course programmes including high caliber international courses and Royal college courses and professional exams.In addition the post holder will work closely with other members of the Medical Education team at UHCW to ensure that all the services offered by the department are...


  • Coventry, Coventry, United Kingdom Springfield Medical Practice Full time

    **Cover is required, Monday, Tuesday, Wednesday, Thursday & Friday 9am - 5pm - Full-time, Part- time or job share will be considered.**JOB SUMMARY:The post-holder will provide a professional comprehensive administration service to a multi- disciplinary team at Springfield Medical Practice. Responsible for managing and coordinating medical and non-medical...


  • Coventry, Coventry, United Kingdom Willenhall Oak Medical centre Full time

    Willenhall Oak Medical CentreBusiness Admin Apprentice.Apprenticeship summaryAnnual wage£11,648.00 a yearWorking weekMonday Tuesday Wednesday Thursday Friday Paid breaks Hours may occasionally differ if additional cover needed to cover afternoon shift resulting in later start and later finish. Rotas are planned in advance so notice will always be...


  • Coventry, Coventry, United Kingdom Broomfield Park Medical Practice Full time

    JOB TITLE:MEDICAL RECEPTIONISTREPORTS TO:RECEPTION TEAM LEADER/SWe have multiple shift patterns available and this will be discussed at interview along with hours worked per week.Job Summary:Receive, assist and signposting patients in accessing the appropriate service or healthcare professional in a courteous, efficient, and effective way for the best...

  • HR Administrator

    1 week ago


    Coventry, Coventry, United Kingdom Twenty4Seven Education Full time

    Join Our Team at Twenty4Seven Education:HRAdministrator Needed for Secondary School in Coventry, Warwickshire.Are you a passionate about supporting educational institutions in Coventry? Do you have a knack forHRadministration and a desire to make a difference in schools? We are currently seeking a dynamic individual to join our team as anHRAdministrator for...


  • Coventry, Coventry, United Kingdom The Island Project Full time

    To support the Education Director across her role including:Reporting to Education Director Managing and organisation of paperwork and data for the Education Director Organising meetings and diarising appointments Liaising with the school team to collate informationUnder the guidance of the Education Director- provide administrative support to the Education...


  • Coventry, Coventry, United Kingdom Mansfield Medical Centre Full time

    The following are the core responsibilities of the Receptionist. There may be, on occasion, a requirement to carry out other tasks.This will be dependent upon factors such as workload and staffing levels:a. Maintain and monitor the practice appointment systemb. Process personal, telephone and e-requests for appointmentsc. Answer incoming phone calls,...


  • Coventry, Coventry, United Kingdom Kenyon Medical Centres 108 Brandon Road Coventry CV3 2JF Full time

    ADMINISTRATION DUTIES Accurate filing of patient records and correspondence Photocopying and filing Maintenance of a high standard of medical records in line with Practice procedure Entering patient data into the computer system Stock checks, both admin and clinical rooms Processing incoming and outgoing mail in line with Practice procedure Scanning patient...


  • Coventry, Coventry, United Kingdom Westwood Medical Centre Full time

    Secretary required to work in a surgery in General Practice. Good verbal communication skills Good written communication skills Computer Literate Ability to prioritise personal work Understanding of Equal Opportunities Professional manner and appearance Able to work flexible hours as required Understanding of the importance of Patient Confidentiality...


  • Coventry, Coventry, United Kingdom Mansfield Medical Centre Full time

    The following are the core responsibilities of the OOF/IIF Administrator. There may be, on occasion, a requirement to carry out other tasks.This will be dependent upon factors such as workload and staffing levels:a. Ensure that effective financial controls are in place and processes are adhered tob. Understand and brief the management team on financial...


  • Coventry, Coventry, United Kingdom Coventry University Full time

    An exciting opportunity has arisen to join the dynamic and growing Postgraduate Research Student Lifecycle Team that sits within the sector-leading Doctoral College & Centre for Research Capability and Development.Benefits:Alongside the opportunity to work in a vibrant and varied education environment, you will also receive 30 days annual leave plus Bank...


  • Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

    These posts are part of an innovative and ongoing teaching initiative which seeks to professionalise clinical teaching, at the same time as allowing individuals to develop their own teaching skills and expertise in medical education. They will suit individuals with a keen interest in undergraduate teaching who wish to pursue a career in a teaching...

  • Medical Secretary

    1 week ago


    Coventry, Coventry, United Kingdom Priory Healthcare Full time

    Rehabilitation and Recovery service for adult males and females. The Priory Hospital Solihull has 31 beds spread across 3 wards with a defined care pathway for our service users.Based in the picturesque village of Meriden, we offer a number of benefits on site including: Free parkingMonthly staff appreciation eventsCPD training and development for all...

  • Gp Receptionist

    1 week ago


    Coventry, Coventry, United Kingdom Westwood Medical Centre Full time

    We are a small GP Practice in Coventry. We are looking for an experienced Medical Receptionist to join our team.Responsibilities include: Greet and register patients in a professional and friendly manner Answer and direct phone calls to appropriate individuals or Provide administrative support to the medical staff, including filing and photocopying,...