Personal Assistant

2 weeks ago

Liverpool, Liverpool, United Kingdom Triumph Consultants Ltd Full time

What's involved with this role:

Temporary Personal Assistant / Admin to the Commissioners Team

Reference no:
Liverpool RQ780618

Pay rate:
£17.04 per hour PAYE

Basic DBS required for this role

Hybrid role

  • Act as the first point of contact to maintain realistic and manageable diaries and appointments ensuring that appropriate control and access to the commissioner team's time and diary is provided, assisting them in making best use of their time.
  • Treat all correspondence with discretion and where appropriate in line with statutory considerations such as data protection and the whistleblowing code.
  • Support meetings by attending and taking a note of actions as required ensuring all aspects of the meetings/conferences are organised, agendas developed if necessary and action points distributed with prompt action taken maintaining timely responses to deadlines at all times.
  • Liaise with members of the public and elected Members on behalf of the Commissioner Team ensuring that responses to actions from the Commissioner Team are completed within the expected timeframe.
  • Maintain filing systems as directed with mínimal supervision.
  • Receive, check rigorously and confer with the DCoS/CoS all expenses submitted by the Commissioner Team and once approved by the DCoS/CoS to pass for payment.
  • Liaise appropriately ensuring that all formal documents relating to the Intervention and commissioner updates to the Secretary of State are placed on the commissioner webpage hosted prominently on the Council website.

"Role Requirements" - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria:

Experience & Skills:

  • Experience of working as a Personal Assistant, Executive Assistant or diary manager at a senior level is essential for this role.
  • Proven track record of providing high quality support to a senior person and/or team.
  • Strong interpersonal skills and confident in approach.
  • Able to demonstrate high levels of attention to detail.
  • Flexibility and use of initiative to provide a key support function to the team, often within tight timescales, in a fastpaced environment.
  • Strong written and verbal communication skills with an ability to gain credibility at all levels are essential.
  • Welldeveloped ICT skills.
  • An understanding of and ability to maintain highlevels of confidentiality is vital to this role.
  • Minimum of 12 months
    recent experience in a similar role, or context and ideally within a public sector organisation.

_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._

_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._

Other "Essential Requirements" - Please check to ensure that your CV addresses the following items:


  • Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.
  • Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
  • Your availability to work either immediately, or at short notice.
  • Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
  • Please refer to the Role Requirements section above your CV must address the requirements listed.

Other preferable/desirable details to include on your CV, if applicable:

  • Any local authority/public sector experience
  • Any relevant qualifications held or being studied for.

Job Ref:
Liverpool RQ780618

Anticipated Length of Assignment:

Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

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