Office Co-ordinator 12 Month Fixed Term Contract

2 weeks ago

London, Greater London, United Kingdom Clear Score Technology Limited Full time

Office Co-ordinator 12 Month Fixed Term Contract
ClearScore is searching for a highly efficient, detail orientated Office Co-Ordinator with proven experience in an equivalent role. Working in a multi-faceted team, you will play a crucial role in maintenance and organisation of the company.

Acting as a central point of contact, you will lead and support the everyday operations of the office and pro-actively look at improving the procedures and daily rituals.

You will be given autonomy to implement changes where necessary around the office environment, this is a facilities heavy role so experience in this area is advantageous.

The role is office based and will require full time attendance onsite Monday - Friday.

You will be heavily involved in our events and assisting the team with numerous on-going projects, both in the UK and internationally we celebrate all successes making for a lively and social culture.


What you will be doing:

  • Opening and closing the building ensuring that all five floors are secure.
  • Ensuring the office spaces (meeting rooms and kitchen) are tidy and presentable, preparing rooms for meetings (including daily checks for restocking).
  • Maintaining stock and ordering office and kitchen supplies, including ordering equipment to enable office and home working.
  • Leading the office health and safety regulations. Reviewing and implementing changes on an ongoing basis, including renewing first aid and fire marshal training.
  • General Managing internal staff relations/communication.
  • Sharing timely communication to the team when making Proactive adjustments to the office and processes (inc. layout, environment).
  • Updating our contacts sheets and maintain good working relationships with suppliers, managing all associated quotations and scheduling works for appropriate times (including sourcing of new suppliers or service providers when required).
  • Booking in and overseeing repair work when necessary (on occasion this may need to take place over a weekend).
  • Organising staff activities, assisting the Admin Team on large scale projects including but not limited to onsite celebrations and offsite venue set ups.
  • Championing the company culture and leading our annual culture events (i.e Pride Month, Black History Month, International Women's Day etc.).
  • Onboarding of staff (in particular, new joiner access fob issuing and ID card printing.
  • Offboarding of staff (in particular, cancelling all access fobs for terminated staff).
  • Implementing and maintaining procedures/office administrative systems.
  • Planning and implementing office/desk moves.
  • Management of office support staff, and interns as and when required, including supporting the recruitment process.
  • Providing ad hoc support to the team when required and In addition to the above, you will be responsible for such other duties and responsibilities as directed.
  • Main person responsible for handling inbound/supplies and coordinating outbound post.
  • Main person responsible for reception duties (including answering the door, asking people to sign in).

Skills we'd love you to have

  • Proven Office Co-Ordinator experience.
  • Experience in building maintenance.
  • Have strong organisational and planning skills with the ability to prioritise, and manage expectations of all stakeholders effectively.
  • Have strong use of initiative and the ability to problem solve.
  • Have strong experience of building relationships with internal and external stakeholders.
  • Be extremely reliable and efficient.
  • Be hardworking and proactive with a positive cando attitude.
  • Hold strong communication skills (verbal and written) and attention to detail.
  • Be confident with multitasking and working to tight deadlines.
  • Be willing to continue developing and take on more responsibilities.

Why ClearScore?
ClearScore is the UK's #1 credit score and report app.

We are also present in South Africa, Australia and Canada, with more than 18 million users globally and growing fast.

Someone joins ClearScore every 20 seconds.

We have established relationships with over 50 of the main lenders in the U.K., and have been a trusted tool for customers to manage their credit and make better financial decisions.

Since October 2016 we have helped 1.8 million users take out a new credit card or loan. We are user-centric at our core and we believe in leveraging technology to enable positive financial choices. We are design-led and data-driven and we embed these behaviours in everything we do.

Our company culture is a fundamental part of all we have achieved.

We believe in hiring smart, driven, passionate and diverse people who are keen on having a real impact in our organisation.

We trust you to manage your own time so we offer flexible work and no fixed desk hours. We don't micromanage and we believe in measuring outcomes rather than effort. We have an inclusive culture where all, regardless of seniority, are encouraged to contribute with their ideas,

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