Legal Assistant/Admin

2 weeks ago

StainesuponThames, Surrey, United Kingdom IFS Full time

We offer top-notch enterprise software solutions by leveraging cutting-edge digital innovation on a unified cloud-based platform to empower businesses to excel precisely when it counts the most - at the Moment of ServiceTM.

Take a look below to determine if you meet the necessary criteria for this position, and if you do, go ahead and submit your application promptly.

At IFS, we are adaptable, we are creative, and our focus is not solely on how we can interact with our clients, but also on how we can instigate genuine change and make a global impact. We contribute to tackling some of society's major challenges, fostering a brighter future through our agility, collaboration, and trust.

We embrace diversity and acknowledge the multitude of varying viewpoints in the world.

You will be joining a successful team dedicated to sustainability. We are in search of imaginative and inventive individuals to operate in an environment where you can seize the opportunity to #MakeYourMoment so that we can facilitate others in creating theirs.

We are on the lookout for a proficient Contract Administrator/Junior Paralegal to join our team at our rapidly expanding enterprise software corporation for a fixed-term contract (with the possibility of extension).

You will primarily be responsible for gathering, scanning, assessing for the purpose of segregating (dividing), and archiving customer agreements in the area to support an IFS initiative aimed at moving all IFS sales agreements to a contract management system.

Contract Search and Segregation:
  • Explore different databases, email communications, and physical archives to ensure the location of all client agreements.
  • Segment agreements into predetermined contract types and rename them accordingly.
  • Arrange agreements based on urgency and significance to the organization's objectives.

Scan the identified agreements and securely store them on the SharePoint platform.

  • Provide regular progress updates and reports on the contract search developments and discoveries to your immediate supervisor and report progress during project manager meetings.

Collaborate with relevant departments such as legal, sales, and business operations to identify any absent agreements and verify the completeness of agreement sets when necessary.

  • Conduct meetings to address any discrepancies or doubts regarding agreement documentation.

Proficient in comprehending agreements and possessing contract handling experience.

  • Experience in contract management or a legal background is advantageous but not obligatory.
  • Proficiency in Polish and/or German language is essential.
Location: This is an international recruitment, thus we welcome legal talent from the UK, Poland, or Germany.

We believe that gathering as a community in person is crucial for innovation, rapport-building, and nurturing a sense of community.

Our positions offer a suitable blend of remote and on-site work (at our exceptional spaces or those of our partners and clients) to provide flexibility for managing your life while ensuring genuine connections with your colleagues and the wider IFS community.

  • Six (6)-month fixed-term contract (with the potential for extension)
  • Full-time position
  • Proficiency in both English and French languages is mandatory. Knowledge of other languages is advantageous.
  • Exciting challenges in delivering projects to prominent clients alongside a seasoned IFS team and our collaborators
  • We eagerly anticipate receiving your comprehensive application in English, detailing your salary expectations and the earliest possible start date.

If you are interested, kindly proceed with your application through our online applicant management system.

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