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Executive Assistant, Senior Associate
3 months ago
Responsibilities:
- Handle highly confidential and sensitive information
- Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and regions
- Review and disseminate incoming documents and communications
- Prepare a variety of materials on a daily weekly or monthly basis
- Independently and efficiently administer executive calendars, including coordinating complex meetings involving senior level internal and external participants (including clients, regulators and vendor partners)
- Coordinate meeting logistics, include preparing agendas, presentation materials, related handouts and take minutes.
- Plan events, including and not limited to organising catering and reserve internal or external venues as needed
- Administer complex travel arrangements, creating itineraries and agendas to include meetings, times, locations, and air, train and car travel.
- Expenses administration : maintain and submit all related documentation (use of two different expenses processes)
- Partner closely with Executive Assistants across the organisation
- Interact with senior leaders and internal teams like HR, Finance, IT, Security, Catering, Travel and external vendors as needed
- Championing our team / company culture to ensure we have the most collaborative and inclusive team possible
Qualifications:
- Strong IT skills (including MS Office), a good knowledge of Teams and Zoom would be an advantage
- Highly organised and able to manage competing priorities
- Excellent communication skills
- Strong interpersonal skills in establishing and maintaining effective working relationships at all levels
- Strong administrative skills
- Ability to work comfortably under pressure
- Ability to work autonomously
- Polished and professional personal presentation
- Creative thinker able to generate solutions to challenges
- A team player who can demonstrate strong collaboration skills
