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Receptionist
1 week ago
Responsibilities
- To meet & greet employees and visitors, maximising their experience as they visit and work
- Undertake office reception duties, both in person and on the telephone, including taking messages for other staff, screening and directing calls in a courteous and responsive manner.
- Maintaining a professional, organised reception area
- Supporting meeting set up room booking and refreshments
- Circulate all incoming Mail / parcels and prepare outgoing mail
- Responsible for ordering/maintain stationary stock
- Assist in the booking/organisation of events
- Arrange lunches for visitors as and when required
- Responsible for the ordering of milk/soft drinks etc
- To take minutes at meetings as and when required
- Maintaining fire list registers
- Ensuring visitors are signed in and out when attending / leaving site
- Management of contractor/ visitor door access cards
- Submitting expenses on behalf of the VP Operations and Supply Chain
- Administration of visitor high viz vests / PPE
- Any other reasonable requests as and when required
Skills required
- Excellent communication and interpersonal skills, and ability to quickly form professional relationships with colleagues and visitors at all levels of seniority
- Excellent organisation skills, being able to manage time efficiently and juggle numerous issues at once
- Competent user of Microsoft Office packages (Word, Powerpoint, Excel, Teams)
- Customer servicebased attitude
- Ability to work independently and be able to multitask
- Dependable
- Punctual
- Accurate and exceptional attention to detail
- Ability to be resourceful and proactive when issues arise
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