Office/bookkeeping Assistant

2 weeks ago


Downham Market, Norfolk, United Kingdom Swan Youth Project Full time

Role:
Office/Bookkeeping assistant


Location:
Downham Market

Salary:

TBA

Responsible to:
Project Manager

Hours: 16 hours

The Organisation:
Swan Youth Project is a community-based youth charity located in Downham Market West Norfolk, an area marked by significant disadvantage in learning, skills, employment, and health


The project was created to be a centre of excellence for youth work in the area, empowering, enabling and educating young people to be the best they can.

We deliver programs in Downham Market Norfolk


Our approach to delivering services is key to our success and focuses on youth engagement which enables us to deliver innovative but focused programs in response to need.

We aim to support our young people to overcome their barriers and achieve their aspirations, empowering them with the confidence, skills and knowledge necessary to resolve their own needs in the long term.


Swan Youth Project take their responsibility towards safeguarding very seriously, it is embedded in every part of the project and is at the core of everything we do.

Keeping children safe from significant harm is the responsibility of all adults especially those working with children. We follow Safer Recruitment procedures and all staff are DBS checked.

Role Purpose:

This is a vital role in the running of our project that completes the bookkeeping and day to day accounts as well as the smooth running of the office.

An excellent knowledge of QuickBooks and Microsoft office is essential to be able to complete this role. An understanding of funding and grants would be an advantage.

We are looking for a cheerful and flexible team member with a 'can do' attitude to join our busy, happy and supportive team for this maternity cover position.


Key Responsibilities

  • Bookkeeping using Quick Books/Xero
  • Setting up and maintaining spreadsheets to collect data and report to funders
  • Maintaining accurate records and entering data
  • Assisting with organising events
  • Conducting research and compiles data
  • Maintaining financial database records and monthly accounts
  • Assisting in financial planning
  • Performs additional duties when required, including drafting brochures/leaflets and organising the filing system
  • Maintaining high levels of confidentiality due to the sensitive nature of the work involved.
  • Photocopies, scans, and files appropriate documents

Person Specification

  • High attention to detail
  • Excellent knowledge of QuickBooks/Xero
  • Exceptional organisational skills
  • Time management skills
  • Ability to work under pressure and using your own initiative
  • Proactive and flexible approach
  • Excellent communication both written and oral
  • Excellent knowledge of MS office and Excel

What you'll get in return:

  • Regular line management and support
  • Access to training opportunities
  • A supportive and forward thinking team around you

What to do next:


The Swan Youth Project is committed to safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment.

References will be requested from most recent employer plus one other.

Job Types:
Part-time, Temporary contract

Contract length: 12 months

Part-time hours: 16 per week

Salary:
£10.42-£12.50 per hour

Benefits:

  • Free parking

Schedule:

  • Day shift

Ability to commute/relocate:

  • Downham Market, PE38 9JE: reliably commute or plan to relocate before starting work (required)

Experience:

- bookkeeping (Quickbooks/Xero): 1 year (required)
Microsoft Excel: 1 year (required)

Work Location:
In person
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