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Secretary

3 months ago

Newport, Newport, United Kingdom Harding Evans Solicitors Full time

If you're an experienced Secretary looking for a new challenge within a welcoming team, we have an exciting opportunity for you in our Wills & Probate team.

The post holder will provide secretarial and administrative support to the fee earners including the tasks below:

  • To support fee earners by ensuring all routine administrative processes are managed along with managing diary commitments.
  • To prepare correspondence through audio typing and word processing.
  • To deal with routine post, drafting straightforward replies as appropriate.
  • To administer filing relating to Wills and Probate matters including daily filing, opening, closing storage and retrieval of client files.
  • Resolving debit or credit balances on files enabling them to be closed, completion of file closure workflow and file closure checklists.
  • To ensure protocols are in place to protect the confidentiality of both the firm's and clients' documentation and information.
  • To take minutes of meetings and circulate as appropriate.
  • To prepare mail and enclosures for dispatch.
  • To ensure that all necessary photocopying is carried out.
  • To provide support to other secretaries as required.
  • To attend to clients in person or on the telephone, providing support in a professional and friendly way and ensuring the firm's standards for client care are maintained.
  • To deal with clients queries whenever possible and referring matters to the fee earner as and when necessary.
  • To use the firm's case management system to open cases, manage cases, undertake client, matter and document searches, conflict checks and ID checks.
  • Independent completion of standard forms such as Lasting Powers of Attorney, standard notes and standard template letters ensuring attention to detail at all times.
Competitive salary offered

Job Types:
Full-time, Permanent

Benefits:

  • Company events
  • Company pension
  • Referral programme
  • Sick pay
  • Wellness programme

Schedule:

  • Monday to Friday

Work Location:
One location