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Finance and Membership Assistant

3 months ago

London, Greater London, United Kingdom Consumers International Full time

JOB DESCRIPTION

Job title:
Finance and membership assistant

Location:
Remote (with two days per week co-working space provided)

Managed by:
Head of Finance and Organisation Development

Salary:
£27,000

Contract:
Permanent, full time

Background

Consumers International is the only global membership organisation bringing together over 200 member organisations in more than 100 countries to empower and champion the rights of consumers.


We work with our members and partners, across national borders to address critical, systemic global issues that impact and involve consumers.

Representing and empowering consumers, we are their voice in international policy-making forums and the global marketplace to shape a world where everyone has access to safe and sustainable products and services.


In the early stages of implementing a new strategy, our rapidly developing programmes consider consumers rights and needs, meeting the sustainable development goals and the areas where our global movement can make the biggest difference, shaping the future for consumers in food, finance, energy, mobility, sustainable consumption and more from the future of food production and consumption to catalysing a sustainable energy transition.


Purpose of the role


This role will suit someone who is looking for a varied accounts role in a small organisation and is keen to develop and grow within the organisation.

They will have a desire to understand the impact of finance on all areas of the business and gain a grounding of the interdependencies of the finance function with the operations and membership areas in particular.

The individual must have a can-do attitude, be proactive and be able to adapt easily to daily requirements and priorities.

Ability to use 'Microsoft Dynamics 365 Business
Central' accounting package is a preferred requirement for the role.

Consumers International is a charity
(No and a not-for-profit company limited by guarantee (No registered in England and Wales.

Key Responsibilities
Purchase Ledger

  • Enter purchase invoices on Business Central, obtain coding and approval from Budget holders, setting up new Supplier accounts.
  • Prepare Supplier Turnover reports on a quarterly basis
  • Prepare monthly journals for Prepayments and Accruals as required
  • Support the Head of Finance and Organisation Development with managing Supplier contracts and reviewing renewals as required (eg IT, Insurance etc).
Sales Ledger

  • Upload all membership invoices raised on Salesforce
  • Post incoming receipts to debtor accounts on Business Central
  • Issue remittance acknowledgement receipts for member payments using Salesforce system
  • Issue statement of accounts and chase outstanding payments as required
  • Raise other nonmembership invoices as advised
Expenses

  • Review expense claims to supporting payment documents, ensure approval from Line Manager, and post expenses on Business Central
  • Issue credit card statements and monthly transaction listings to Credit Card holders on monthly basis.
Review supporting documentation provided and post expenses to Business Central

  • Support staff with training re use of WebExpenses as required and set up new accounts for new employees
Bank

  • Deposit any cheques/cash received re member subscriptions at Bank
  • Prepare monthly bank reconciliations for all Bank accounts held
  • Liaise with Bank re payment queries
  • Calculate revaluation of foreign currency bank accounts at end of each month
  • Manage balances in GBP current account to ensure adequate funds always available to cover weekly payments due
Fixed Assets

  • Maintain fixed asset register
  • Calculate monthly depreciation journals
Regional and Subsidiary

  • Post monthly transaction journals for all Regions and Subsidiary as required
  • Prepare monthly reconciliation of intercompany accounts
  • Prepare monthly Bank accounts reconciliations for Chile
Consumers International is a charity
(No and a not-for-profit company limited by guarantee (No registered in England and Wales.

Projects

  • Prepare monthly project reports and distribute to Project holders
  • Assist project holders with income/expenditure queries
  • Process payment of grants to members as required
  • Support Head of Finance and Organisation Development with project analyses and queries as required
Business Central Systems maintenance

  • Enter journals for day to day financial transactions
  • Enter monthly payroll related journals and year end journals prepared by Head of Finance and
Organisation Development as required.

  • Enter budget forecast on Business Central
  • Roll over closing balances to new period at year end
Membership Support

Salesforce with new member details

  • Issue membership number and issue invoice for membership fees for all new members
Management team regarding potential new members.

General

  • Support annual Audit process by preparing Audit pack of key income/expenditure schedules and liaising with A