HR Facilities Coordinator

1 week ago


Luton, Luton, United Kingdom Marriott International, Inc Full time

Job Number

Job Category Human Resources

Location Europe Office-UKShared Service, Cedar House 750A Parkland Square, Luton, BEDFORDSHIRE, United Kingdom VIEW ON MAP

Schedule Full-Time

Located Remotely? N

Relocation? N

Position Type Non-Management

JOB SUMMARY
To provide office and facilities coordination support services to the UKSCC & to support the HR admin function.

Experience

  • Previous administrative experience preferred.
  • Previous experience in roles with organisational responsibilities desirable.
  • Previous office coordination and some post room experience preferable.

Skills and Knowledge

  • Strong communication skills (verbal, listening, writing)
  • Accurate spelling and grammatical skills essential. Good literacy necessary, must be able to work with contracts and policies.
  • Highly organised and efficient approach required; strong attention to detail
  • Ability to manage varying needs and able to prioritize tasks to ensure best business results
  • Ability to communicate effectively to all levels of associate within the business to ensure compliance with the car policy and statutory requirements
  • Self motivated and able to work without close supervision.

Education or Certification

  • High School completion or equivalent required; preferably with an administration / business studies qualification.

Business Results
The following are specific responsibilities and contributions critical to the successful performance of the position:

Post room

  • Organize and sort the post into the correct pigeonholes/ scan to the relevant departments.
  • Collect and frank all post each afternoon and ensure collection is made.
  • Take responsibility for deliveries and ensures items are delivered to associate or stored away. Ensures that wrongly delivered items are returned to supplier.
  • Book couriers for associates as needed and ensure all invoices are followed up and coded.
  • Monitoring the postal spend and volume of how much post is sent out. Supply usage figures per department upon request.
  • Monthly Franking reports and making sure all postal equipment is in stock.
  • Distribute Special Deliveries to all departments
  • Deal with courier disputes
  • Top up Franking machine payments with P-Card
  • Order consumables for franking machine and making sure all postal equipment is in stock.
  • Report and deal with any issues with Post Office
  • Order postal stationary

Health & Safety

  • Undertake and maintain records for DSE Assessments and Fire Assessments/tests
  • Management of Health and safety
  • Maintaining records for Fire Marshalls and keep Fire lists updated
  • Manage First Aid stock & order supplies as required
  • Undertake Induction/Health & Safety meetings with new associates
  • Assisting with Health and safety issues
  • Record any Accident at work issues & keep a log
  • Liaise with Landlords re half yearly Fire Evacuation Drill
  • Organise First Aid at work training for associates
  • Keep records of certificates and training for expiry dates
  • Carry out Reception Fire Alarm Test
  • Arrange annual PAT Testing
  • Monthly Health and Safety risk assessments (H&S Walkabout)
  • Carry out Risk Assessment Office Risk Assessments
  • Carry out Risk Assessment for Pregnancy & Young Person
  • Coordinate Fire Evacuation Drill with Landlord & Cedar Hse Tenants

Office Support

  • Maintaining of appropriate envelope stocks and specialist heading paper, ensuring all printers are stocked with paper at all times
  • Deal with all issues relating to photocopiers/printers
  • Maintenance work i.e. change of lights bulbs, hanging pictures, moving equipment etc
  • Maintaining the air flow within the building on a regular basis and compiling monthly reports
  • Order and manage stationery stock
  • Assisting with organising and setting up associate appreciation week and other office celebrations
  • Order Length of Service Awards and certificates
  • Be the day to day contact person for all 3rd party service providers
  • Manage & maintain electronic personnel files
  • Cover reception & switchboard
  • Morning walk around checking for any overnight issues and ensuring all meeting rooms are ready for use
  • Issuing of associate security passes
  • Assisting with workstation moves
  • Purchase all office supplies inc. refreshements
  • Process invoices for Cedar House via Peoplesoft Accounts Payable
  • Meeting room setup
  • Coordination of delivery of catering
  • Working closely with day janitor and evening cleaners
  • Conference room scheduling and coordination
  • Supply and monitor Out of Office keys & Security cards
  • Ensure training for out of office security access and lone worker device
  • Issued secruity passes for other Cedar House Tenants & organise payment & invoiceing
  • Managed P-Card to the value of £5000
  • Manage Corporate Card to the value of £5000
  • Upload card payment onto JPMorgan and Marrexpress Financial Systems

Housekeeping/Carpet Care/Window Cleaning

  • Maintain & liaise with housekeepi

  • HR Manager

    1 week ago


    Luton, Luton, United Kingdom Cooper Golding Limited Full time

    Do you want to work for a global player, who care about ethics & inclusion? If your door is always open then this role is for you?HR ManagerFull timeLutonThe companyJoin our client and help them provide energy-efficient solutions that have a real impact on the environment.Do you want to work for a global player, where they care about ethics, inclusion and...

  • HR Administrator

    1 week ago


    Luton, Luton, United Kingdom Page Personnel Finance Full time

    As a HR Administrator you will be responsible for providing admin support to the HR department, processing annual leave requests and organising staff rotas for circa 300 employees.Client DetailsOur client are a leading organisation within the transport and rail industry based in Luton and are looking for a HR Administrator to provide support to the HR...


  • Luton, Luton, United Kingdom BMW Group Retail Full time

    Sytner Luton is looking for a Health & Safety and Facilities Coordinator.Your roleAn exciting opportunity has arisen for a Multi-Site Health & Safety and Facilities Coordinator to join our successful teams at BMW & MINI Luton and Tring for the Sytner Group who represent the world's most prestigious car manufacturers and has retail motor dealerships located...

  • HR Administrator

    1 week ago


    Luton, Luton, United Kingdom London School of Science and Technology (LSST) Full time

    The London School of Science & Technology is the UK's largest and fastest growing independent higher education provider. Partnering with leading UK universities, LSST is home to over 7000 students and 6 campuses.The team behind LSST is passionately committed to transforming lives by providing excellent education. We believe no matter what your background,...


  • Luton, Luton, United Kingdom TUI Full time

    As a HR Systems Administrator (Co-Ordinator) you will be a main contact for all HR Systems that manage Employee and Payroll information (Resourcelink), Group Talent, Performance Management and Digital Learning (TUI People/Success Factors) in the UK & Ireland business.As an HR Systems Co-Ordinator, you will help ensure the HR Systems (Resourcelink, TUI...


  • Luton, Luton, United Kingdom Emeria Full time

    Job Description Job role: HR Services Team Leader Location: Hybrid – Luton or London office Hours: Monday to Friday, 35 hours per week Emeria UK operates in the residential real estate sector through its operating brands of FirstPort, Innovus, Knight Square and Campions. As the HR Services Team Leader you will be contributing to Emeria's vision to be...


  • Luton, Luton, United Kingdom Luton Hoo Hotel, Golf & Spa Full time

    Set within 1,065 acres of countryside with the River Lea snaking through the grounds, Luton Hoo is the quintessential English country house hotel. Befitting a location of such historical importance, a stay at the hotel will live long in the memory. With our 2 Rosette Restaurant and award winning Adam's Brasserie we are committed to delivering hospitality to...


  • Luton, Luton, United Kingdom Community Led Initiatives Full time

    Job Title: Volunteer CoordinatorSalary: up to £28,000 per annumContract Type: Fixed Term for 12 months from 1st April 2024Working Hours: 37.5 hrs per weekLocation: LutonResponsible to: Recovery Community Development CoordinatorWhat you will be doing?As a Volunteer Coordinator you will be responsible for the recruitment, training and coordinating the...

  • HR Business Partner

    1 week ago


    Luton, Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    Job summary Following career progression within the teaman exciting opportunityhas arisento join our Employee RelationsDepartmentas an HR Business Partner covering services across both the Bedford Hospital and Luton and Dunstable sites. We are seeking applications from dynamic qualified Human Resource professionals to join us. As HR Business Partner you...


  • Luton, Luton, United Kingdom Signature Aviation Full time

    Facilities & Real Estate Supervisor Luton Full time contract Have you got the experience, expertise and aptitude to provide the highest level of VIP customer service to passengers, crews, and guests at all times? Would you like to join our fantastic Luton Facilities Team? We have a fantastic opportunity for a performance and safety driven team player to...


  • Luton, Luton, United Kingdom Active Luton Full time

    Coordinator - Maintenance MatesPart Time, 12 hours per week (3 days Monday, Wednesday & Friday)£20,954 per annum, pro rataActive Luton is looking for an enthusiastic and committed team member to join its small friendly team.The post holder will undertake a variety of tasks to ensure that facilities are fit for purpose and comply with Health & Safety...


  • Luton, Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    Reporting to the Service Manager, this role is to work closely with the Paediatric and Neonatal medical teams to produce and coordinate the medical rotas across the directorate.To co-ordinate, log and monitor all types of leave for medical staff, including Consultants, in the DirectorateTo act as the first point of contact for issues relating to Junior...


  • Luton, Luton, United Kingdom The Chalk Hills Academy Full time

    Lettings and Events Manager The Chalk Hills Academy are looking to recruit an organised, reliable, and confidentLettings and Events Managerto oversee and manage school lettings. As a Lettings and Events Manager you will oversee and manage bookings, coordinating with lettings clients, as well as managing the facilities during each booking, and be eager to...


  • Luton, Luton, United Kingdom Balfour Beatty UK Full time

    About the role Balfour Beatty has an exciting opportunity for a Digital Delivery Co-ordinator to join our Highways team to work on the DHSALAR M1 J10-J13 scheme. Balfour Beatty Highways maintain, manage and operate major highway networks across the UK and support local authorities creating communities where people want to live work and play. We...


  • Luton, Luton, United Kingdom The Chalk Hills Academy Full time

    Lettings and Events Manager The Chalk Hills Academy are looking to recruit an organised, reliable, and confidentLettings and Events Managerto oversee and manage school lettings. As a Lettings and Events Manager you will oversee and manage bookings, coordinating with lettings clients, as well as managing the facilities during each booking, and be eager to...


  • Luton, Luton, United Kingdom The Chalk Hills Academy Full time

    Lettings and Events ManagerThe Chalk Hills Academy are looking to recruit an organised, reliable, and confident Lettings and Events Manager to oversee and manage school lettings.As a Lettings and Events Manager you will oversee and manage bookings, coordinating with lettings clients, as well as managing the facilities during each booking, and be eager to...


  • Luton, Luton, United Kingdom The Chalk Hills Academy Full time

    Lettings and Events ManagerThe Chalk Hills Academy are looking to recruit an organised, reliable, and confident Lettings and Events Manager to oversee and manage school lettings.As a Lettings and Events Manager you will oversee and manage bookings, coordinating with lettings clients, as well as managing the facilities during each booking, and be eager to...


  • Luton, Luton, United Kingdom The MSP Growth Hub Full time

    WHO ARE WEThe MSP Growth Hub is the fastest growing Business Support and Coaching Company, and we specialise in only working with Managed Service Providers (MSPs or IT Support Companies as many will know).Founded in 2021 by Ian Luckett & Stuart Warwick, we help the techie business owners to improve their 'Business Skills' like Sales & Marketing, Leadership,...


  • Luton, Luton, United Kingdom Occupational Health Staffing Limited Full time

    Job Ref: PK-902Occupational Health Nurse AdvisorLocation: Luton + HomebasedJob Type: Permanent 3-5 days/weekOccupational Health Staffing are looking to recruit an Occupational Health Nurse Advisor to work in Luton + Homebased on a permanent basis 3-5 days/weekThe role will involve: Case Management including Sickness absence management Heath Surveillance...


  • Luton, Luton, United Kingdom Bedfordshire Hospitals NHS Foundation Trust Full time

    Job summary The post holder is responsible for the day-to-day coordination of inpatient waiting lists and theatre lists using multiple system applications, managing emails and phones calls in a timely manner. This requires the post holder to be the main point of contact for patients and staff at all levels. The post holder will be required to work...