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Lead Administrative Services Coordinator

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Paisley, Renfrewshire, United Kingdom Thermo Fisher Scientific Full time
: Duties of the Administrative Assistant include providing support the team. Assisting in daily office needs and running our company's general administrative activities, listed as follows; Assist in the preparation of regularly scheduled reports; Develop and maintain a filing system; Maintain the department's Standard Operating Procedures and Work Instructions, WIN's. Administration of CMMS system including handling the electronic data input: planned and unplanned maintenance activities, calibration and work requests. Run department metrics for operations Dashboard and report to Operations daily meetings including overdue PPMs, Calibrations & Work requests Manage New Asset Registration process, ensure new assets brought to site are collated and added to the CMMS system. Supporting audits and providing vital documentation on request Work with on site vendors for example Mitie, OCS, engage with meetings and on site services. Coordinating external services, calibrations, inspections, and repairs (if required) Provide general support to visitors Update and maintain office policies and procedures

Minimum Requirements/Qualifications:

Administrative experience working with senior level management. Proven work experience as a Service Coordinator or similar role Strong work ethic and service skills Excellent communication, interpersonal skills , written and verbal communication skills. Strong record-keeping and analytical skills and show attention to detail Solid understanding of office equipment like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and able to prioritize work. Attention to detail and problem solving skills; ability to prioritise

The ideal candidate should have excellent verbal and written communication skills and be able to coordinate their work using tools like Microsoft office.