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Junior Administrative Assistant

3 months ago

Derby, Derby, United Kingdom Assystem Full time
Contracting / Support Functions

Derby

05/06/24

On site

  • ABOUT ASSYSTEMAssystem is an international company with one mission: accelerate the energy transition around the world.


Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

To ensure a viable, efficient, and reliable energy future for all

Assystem Energy & Infrastructure are recruiting for a
Junior
Administrative Assistant to work at our customers site in
Derby on a contract basis.


The primary objective of the administrative assistant is to support the completion process by efficiently managing and organising construction-related documents.

This includes scanning, filing, and ensuring accurate record-keeping.

Role details:

Job title:
Junior Administrative Assistant

Contract length: 9-12 Months

Location:
Derby

Contract type:
PAYE via Umbrella solution

Key responsibilities include but are not limited to:

Responsibilities:

Document Scanning and Filing:

  • Scan physical documents (such as lifetime quality records, O&M manuals and other documentation required for Completion) into digital formats.
  • Organise scanned files in a logical and easily accessible manner.
  • Data Entry and Record-Keeping:
  • Enter relevant data from documents Microsoft Excel spreadsheets.
  • Update completion status, deadlines, and other relevant information.
  • Ensure accuracy and consistency in data entry.

Communication and Coordination:

  • Collaborate with project managers, engineers, and other team members.
  • Communicate any discrepancies or missing information related to documents.
  • Coordinate with external stakeholders (vendors, subcontractors, etc.) as needed.

Quality Control:

  • Review scanned documents for legibility and completeness.
  • Identify any errors or inconsistencies and rectify them promptly.
  • Maintain high standards of quality in document management.

Requirements:

  • Proficiency in using office software (Microsoft Office, Sharepoint, etc.).
  • Supply IT equipment.
  • Would need to be sitebased.
  • Strong organisational skills and attention to detail.
  • Ability to work independently and meet deadlines.
  • Familiarity with construction terminology and processes (preferred but not mandatory).
  • Experience working for Rolls Royce (preferred but not mandatory)

Reporting:

The administrative assistant will report directly to the Contracts Manager.

MY PROFILE

Requirements:

  • Proficiency in using office software (Microsoft Office, Sharepoint, etc.).
  • Supply IT equipment.
  • Would need to be sitebased.
  • Strong organisational skills and attention to detail.
  • Ability to work independently and meet deadlines.
  • Familiarity with construction terminology and processes (preferred but not mandatory).
  • Experience working for Rolls Royce (preferred but not mandatory)

Reporting:

The administrative assistant will report directly to the Contracts Manager.