Office Assistant

2 weeks ago


Prestwick, United Kingdom Regency FM Full time

Main Duties:

- **•Provide reception cover (answering phones, directing calls to the appropriate person, taking messages, and greeting visitors in professional manner)

  • Accurate and timely data entry of all client job requests to Regency's Job Management System.
  • Maintain an accurate inventory of all Regency devices, set up new devices and oversee any relevant software updates.
  • Provide support to field staff on use of devices and Regency's Job Management System.
  • Provide administrative support to Office Staff, Management and Colleagues.
  • Administrative support for all aspects of employee recruitment
  • Manage Regency's Stationery and Uniform stock placing orders to maintain correct levels.
  • Manage bookings and maintain Regency's Conference Room Diary.
  • Support Regency's cross training through the creation and maintenance of instructions for key functions and administrative tasks.

Education and/or Experience

  • At least one years' experience as an Office Assistant or related position and be confident using Microsoft Word, Excel, and Outlook.
  • Excellent communication and interpersonal skills, both verbally and written, with experience of professionally liaising with colleagues and managers daily.
  • You will demonstrate a high level of attention to detail and organisation, be disciplined in your work with a cando attitude.
  • You will understand the importance of and always demonstrate a professional and commercial attitude and approach.
  • You will be selfmotivated with a high level of enthusiasm and commitment.

Language Skills:

Excellent communication -Verbal & Written skills (essential)

Language skills - Fluent English (essential)

Mathematical & Information Technology Skills:

Competent IT and numeracy skills

Job Type:
Permanent

Salary:
From £10.50 per hour

Benefits:

  • Onsite parking

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Prestwick, KA9 2PH: reliably commute or plan to relocate before starting work (required)

Work Location:
In person
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