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Head of Event Logistics

3 months ago

London, Greater London, United Kingdom Strata Full time

Job Title:
Head of Events
**Location: London / Brackley

We are Strata


Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions.

As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.

As a people-first business, we encourage ambition, support and reward. We're always listening and open to your ideas, just as we do with our clients.

Our name? It's Strata, an agency on a mission to be the very best.

This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.


Job Overview

Key Responsibilities

  • Ensuring processes, templates, file and folder structure are adhered to
  • Responsible for ensuring all projects resourced appropriately regarding skillset requirements and working with Resource Manager to achieve this
  • Responsible for managing freelance resource once contracted and working on pre event and on site, from a team management and project management perspective
  • Support on all pitch work, including presenting to clients as needed
  • Build client relationships operationally
  • Responsible for positive cashflow on all projects
  • Work closely with Recruitment team to interview and select new team members
  • Responsible for onboarding and training up new team members
  • Review working processes and procedures, templates and formats to ensure they are fit for purpose and support the team in delivering projects
  • Ensuring all project finances are robust there is a positive cashflow on all projects, project reconciliations are completed within the target timelines, GP targets are met
  • Team management through 1:1 meetings, team meetings, project meetings and coaching, mentoring, developing team members
  • Work closely with Client Services to ensure all scope changes are identified and all additional time costs are passed on to the client through PCNs
  • Building supplier relationships, negotiating beneficial terms on both projects and total Strata spend
  • Able to work closely and collaboratively with other Heads of Department, Head of Operational Excellence, Head of Incentives
  • Build relationships within the Strata Group
  • Attend industry and supplier events and be an ambassador for Strata
  • Management of internal and third party providers from creatives, to security teams to printers, as well as sourcing, negotiating and quality controlling new suppliers
  • Building and managing client budgets, receiving sign offs and being responsible for achieving margin
  • Researching and proposing innovative solutions, technology and processes for clients
  • Contribute to the continuous improvement of the way we work and help to grow the agency
(Full job description available upon request)

  • An expert in their field
  • Experienced in negotiating contracts, attrition with suppliers (e.g. hotels, dmc's, caterers)
  • Proposal writing and presentation skills
  • Able to work closely with other delivery departments to ensure a seamless full service delivery
  • Be a natural leader, managing project teams and skillsets for each client job as needed
  • You will have large complex events experience eg. 1000pax+ events with multilple meetings/f&b requirements etc.
  • You will be used to managing delegate movements around large venues, working closely with Production agencies and creative agencies on crew catering and accommodation
  • You will have managed large onsite teams and have worked closely with other agencies pre event and onsite to ensure smooth delivery of the logistics of these events
  • A team player that thrives when busy. Our accounts cover a wide variety of projects and at times we are dealing with a lot of requests of different sizes all at once
  • You will be used to being client facing, offering advice and solving problems as they arise, both on site and pre event
  • A great communicator. You'll be involved with various other teams and parts of the business and it's so important that we all work together to achieve the client's objectives
  • Proficient in Excel resource schedules, onsite working documents, meeting schedules
  • Have high attention to detail
  • Creative problem solver

Employee Benefits

  • 25 days annual leave, plus usual Bank Holidays
  • Health Insurance
  • Workplace pension scheme
  • Death in service scheme
  • Cycle to work scheme
  • Regular social events
  • On completion of 6 months' probation period

Our Principles
We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:
A win for the client
Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter