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Senior Events Coordinator

3 months ago

Newbury, West Berkshire, United Kingdom The Post Barn Full time

Job description

Senior Event Coordinator - Full time


This is an exciting role in our purpose-built events barn - The Post, part of the Vineyard Group located at Donnington Valley Hotel.

Reporting to the Wedding and Events Manager, you will be one of the main contacts for all new wedding and event enquiries and you will be responsible for converting those enquiries into bookings.


As a Senior Event Co-ordinator you will get;

  • Inclusion in a Service Charge Scheme
  • Perk Box with great high street discounts
  • Internal staff discounts (Accommodation, Food, Wine, Spa, Gym, Golf)
  • Employee recognition awards
  • Holiday allowance starting at 28 days rising to 33 (pro rata)
  • Plenty of career development opportunities
  • Ongoing training


 Staff events
  • Parties, BBQ, Pizza & Ice Cream etc.

Key Responsibilities and Duties

  • Managing incoming calls and carrying out show rounds for prospective bookings
  • Following up on all enquiries and show rounds and ultimately converting enquiries into bookings
  • Proactively researching and analysing competitor information, local press leads and exploring all new opportunities to create sales activity in order to grow the wedding and events business
  • Hosting FAM trips, attending wedding fairs or any other events to promote the Barn, the Hotel and the Group
  • Ensuring that upon booking relevant contracts are completed and a full understanding of guest requirements is gained
  • Maintaining contact with guests from the point of booking the event right through the event or wedding (including on the day if required), finalising details and ensuring payments are up to date
  • Carrying out post event calls in order to check guest satisfaction
  • Building good relationships with external wedding suppliers ensuring the supply of their goods and services meet the requirements of the clients, and charges are passed on accordingly
  • Liaising with the Operational team to ensure all event details are handed over so that service is delivered to meet and exceed requirements
  • Carrying out all administration including producing function sheets, menus and table plans
  • Supporting on The Post marketing and social media plans
  • A minimum of 2 years wedding or events experience is essential for this role.
If you feel you have the skills we are looking for and the love of wedding and event planning to make the event extra special, we would love to hear from you

Benefits:

  • Company events
  • Cycle to work scheme
  • Employee discount
  • Free parking
  • Onsite parking
  • Referral programme
  • Store discount

Schedule:

  • 8 hour shift
  • Weekend availability

Supplemental pay types:

  • Tips

Ability to commute/relocate:

  • Newbury: reliably commute or plan to relocate before starting work (required)

Experience:

Event Management: 1 year (preferred)

Work Location:
One location