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Meetings Coordinator

3 months ago

Bristol, Bristol, United Kingdom Computershare Full time

Bristol - Hybrid

We give you a world of potential


A fantastic opportunity for the position of Meetings Services Co-ordinator has now become available in the Computershare Corporate Services Bristol business unit to assist with liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required.

This is a hybrid position primarily based in Bristol, United Kingdom.

We're committed to your flexibility and wellbeing and our hybrid strategy currently requires two days a week in the office, giving you the option to work remotely for some of your working week.

Find out more about our culture of flexible working.

A role you will love


The Meeting Services team is responsible for the distribution of proxy voting instructions, setting up of electronic voting channels, the collation of votes and the delivery of final figures ahead of a company's Annual General Meeting and any further ad hoc company meetings throughout the year.


Key accountabilities:

  • Prepare Meeting documents, system set up and provide final meeting figures before the meeting are carried out
  • First point of contact for the Client Managers across Registry and Plans, CCS and other internal departments that may have an involvement with a client meeting.
  • 3Input data to systems Cosmos Company, CRMOD, SCRIP, Broadcast, Equatex and CREST
  • Production of Form of Proxy through Encompass or Computershare Communication Services (CCS)
  • Set up of Electronic voting
  • Electronic Proxy Appointment (EPA), Equatex and CREST
  • Provide technical and personal support at meetings
  • Production of voting figure reports
  • Submission of Plans voting totals to Custodians
  • Prepare and issue Meeting finalisation and final billing invoices
  • Track and complete tasks in Event Management
**What will you bring to the role?
**We are looking for an ambitious individual who has a good sound work ethic, with keen sense for customer service, communication skills and can operate within a team-based environment.

Essential Skills, Experience and Competencies

  • Previous experience of working in a team environment
  • Experienced communicator
  • Strong Problem Solving ability within boundaries of authority
  • Experience in delivering exceptional Customer service
  • Developing Industry knowledge
  • Working accurately
  • Experience in planning and managing workload to meet deadlines
  • Ability to identify and solve problems
  • Numeracy skills
  • MS Office suite proficient
  • Previous Registry / Financial Services experience desired (but not essential)

Rewards designed for you
-
Flexible work to help you find the best balance between work and lifestyle.
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Health and wellbeing rewards that can be tailored to support you and your family.
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Invest in our business by setting aside salary to purchase shares in our company, and you'll receive a company contribution as well.
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Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future.