Team Coordinator, International Pandemic Preparedness Secretariat
1 week ago
Salary: £ 36,381.00
Closing date: Wednesday, 26 June 2024
Contract type: Fixed Term Contract till March 2027
The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.
We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.
Within the area of infectious disease Wellcome supports projects that increase our understanding of the sources of infectious disease and the factors that drive disease escalation. Through global cooperation, local leadership, and work with affected communities, Wellcome aims to develop accessible and affordable solutions to control the impact of infections.
The first 100 days when faced with a pandemic or epidemic threat are crucial to changing its course.
As shown during the response to Covid-19, the faster we can develop safe, effective and affordable vaccines, therapeutics and diagnostics for an escalating infectious disease, the more lives we can save.
That's the goal of the 100 Days Mission, which was agreed following a report to G7 Leaders in June 2021. The report proposes that in the first 100 days from a pandemic threat being identified, the following interventions should be available, safe, effective and affordable:
Accurate and approved rapid point of care diagnostic tests An initial regimen of therapeutics Vaccines ready to be produced at scale for global deployment.To deliver on these ambitions, G7 chief scientific advisers called for the establishment of an independent International Pandemic Preparedness Secretariat to maintain progress towards the 100 Days Mission.
Wellcome is supporting the implementation of the 100 Days Mission through the establishment of the International Pandemic Preparedness Secretariat.
We are looking for a Team Coordinator to join our International Pandemic Preparedness Secretariat (IPPS) team to commit to the 2 year Fixed Term contract until 1 March 2027 term until IPPS concludes.
Where in Wellcome will I be working?
The IPPS is a small, friendly, and dynamic team hosted within the Strategy function at Wellcome. IPPS has a vast range of stakeholders and complex set of scientific and policy issues to move forward, as such, partnership is critical to all we do. IPPS exists to support, convene, and advocate for existing actors with critical potential to make the 100DM achievable.
What will I be doing?
We are looking for Team Coordinator, to provide administrative support to the Head of the Secretariat and their team, assist with the co-ordination and logistics of team activities ensuring the smooth running of the team. As we are a small team there is always a chance to help out colleagues on specific projects and learn new skills if you are looking to develop.
In this role you will
Provide diary management, organising meetings, appointments, and email management. Arrange travel and meetings for Head of the Secretariat, their team and Governing board members. Manage the @info mailbox and deal with correspondence. Complete expenses and processing invoices on behalf of IPPS Team Prepare papers for internal and external Governance meetings, attending such meetings and producing minutes as required; Have the opportunity to contribute to event planning and project management over time. Contribute to a diverse and inclusive culture across the organisation, collaborating across departments.Is this job for me?
We are looking for someone who:
Experience of organising international travel and complex itineraries. Ability to multi-task, prioritise, take initiative and work to deadlines. Well-developed time management skills, including ability to prioritise and reprioritise tasks without compromising quality. As well as good verbal and written communication skills. Proficient in the use of Microsoft Office suite of products (eg Word, Outlook, Excel, SharePoint) Good organisation skills and able to work on several tasks simultaneously. Ability to deal with people at all levels and deal professionally with confidential material and issues.To apply please upload your current CV and complete our short application
Interview dates: Wednesday 17 and Friday 19 July
You can view the full on our website –
You can read more about the benefits we offer our employees on our
Our Hybrid Way of Working
We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. We are currently working 2 days per week (Tuesdays and Wednesdays) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 3 days working either remotely or in the office.
From 1st September 2024 we will move to 3 days in the office (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.
Diversity and Inclusion is at the heart of everything we do
. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.
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