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Inventory Implementation Officer

3 months ago

Cramlington, Northumberland, United Kingdom Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust Full time

Northumbria Healthcare (NHFT) is proud to have been selected as one of the 20 Trusts within an NHS Supply Chain pilot for deployment of a best in-class Inventory Management System (IMS).

The new IMS will enable NHFT to manage stock levels more effectively and efficiently, and support the long-term goal of tracing any product to any patient.


Are you wanting to advance you career in Inventory Management? Are you wanting to play a key role in the implementation of a best in-class IMS? If so, the below opportunity is exactly what you are looking for.


An exciting opportunity has arisen for 3 x enthusiastic, motivated, and methodological individuals to join the Procurement department as Inventory Implementation Officers.

The post holders' primary responsibility will be supporting and implementing the Trusts 2-year IMS roll out programme across it's multi-site geography within Northumbria.

Northumbria Specialist Emergency Care Hospital

North Tyneside General Hospital

Wansbeck General Hospital


If you are successfully recruited into this post you will be required to commute between the three above sites and assist with implementation of the new inventory management solution (IMS) in line with the Trusts 2 year IMS roll out plan.

Sound good? Keep reading below to find out more.


The Inventory Implementation Officers will be responsible for the implementation and maintenance of an Inventory Management System across multiple disciplines and sites, focusing primarily on the IMS and Point of Care (PoC) roll-out of Theatres.

End user experience and customer service is at the forefront of the role and the Inventory Implementation Officers will be required to develop and maintain relationships with key stakeholders across the Trust which include, but are not limited to;

  • Clinical Staff
  • IT
  • Information Services
  • Finance
  • Inventory Management
  • Procurement


As super-users of the system the Inventory Implementation Officers are expected to become 'experts' of the IMS offering advice to business as usual (BAU) staff and helping troubleshoot issues identified pre, during and post Go Live.

'End User training' will also form a key part of the role ensuring a smooth transition from current working practices to IMS related requirements.


  • The Inventory Implementation Officer will play a critical role in supporting the implementation of a new Inventory Management System at Northumbria Healthcare Trust (NHCT).
  • NHCT has been selected by NHS Supply Chain as part of a national pilot to deploy a 'bestinclass' inventory management and point of care solution to the Trust through a turnkey delivery model, enabled by best practice methodology, tools, and templates, that releases uncapped benefits to the Trust.
  • The IMS will be initially deployed to monitor the use of implants and consumables in General Theatres and will then subsequently be deployed across the rest of the Trust.
  • The new Inventory Management System will improve productivity, enable supply chain efficiency, and drive significant improvements to patients' safety.
  • Due to the crossfunctional nature of the project, the post holder will need to work and engage with key stakeholder from across the Trust including Inventory management, clinical, IT, information services and finance.
  • The role holder will play a key role in driving forward IMS implementation related activity, working within a team to ensure the project delivers the proposed benefits.

Core activities include but are not limited to:

  • Data collection, cleansing and analysis
  • Product (implant & consumable) scanning and data correction
  • Driving general activities within NHCT IMS implementation plan to enable golive
  • Due to the inhospital nature of the IMS deployment, the role holder will be required to be onsite with flexibility to travel across all four major hospital sites (North Tyneside, Wansbeck, NSECH, Hexham).
  • The role holder will work closely and build strong relationships with the eProcurement Systems team to ensure Trust IMS and P2P solutions are seamlessly interacting and working with each other.
  • The Inventory Implementation Officer will report to the IMS & S4S Implementation Lead and will be within a team of three Inventory Implementation Officers.
  • The Inventory Implementation Officer will:
  • Support the IMS & S4S Implementation Lead with day-to-day implementation of IMS implementation deliverables.
  • Work collaboratively across the team to deliver project tasks and support with ad hoc tasks as required.
  • Support with preparation and capturing key actions or decisions during daily, weekly and monthly project meetings.
  • Work collaboratively with delivery partners and suppliers.