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Executive Assistant

3 months ago

Billericay, Essex, United Kingdom DCK Group Full time

Executive Assistant

We are seeking a highly organised and efficient Executive Assistant to support our board of directors within our retail organisation. This is an exciting opportunity to be involved in a fast paced business alongside market leading retailers and some of the biggest names on the high street.

This is a busy and varied role which requires experience supporting a team in a fast paced environment, who can bring exceptional organisational and communication skills. The ideal candidate will have experience in a similar environment and enjoy a role where an ability to multi-task and liaise effectively with people of all levels across different organisations, countries and cultures is key.

You should be able to pre-empt issues or problems before they arise and work closely with your directors helping them to find solutions. You will be organised and efficient and able to provide support across all different areas of the business.

This role will require 5 days a week in our Billericay office.

Main Tasks and responsibilities:

Main point of contact when the directors are unavailable – dealing with personnel on their behalf.Looks ahead and is responsible for the proactive management of the directors calendars.Anticipates diary/calendar changes and responds accordingly.Manages and coordinates flight and other travel activities where needed, ensuring timely preparation whilst adhering to the companies travel policy to always ensure cost efficiencies. Assisting with the preparation of any travel-related visa applications and other protocols.To assist with documentation that the directors require, including things such as Medical InsuranceStay one step ahead of the directors and anticipate their needs, taking responsibility for filtering, prioritising and escalating issues as appropriate and recommending solutions to issues.Manages business-sensitive information in a professional manner and maintains highest levels of confidentiality.Is flexible and adaptable in taking on new tasks or supporting other areas of the business when required.Leads by example, including demonstrating teamwork with colleagues and participating in support team meetings or events to enhance the office environment.Demonstrates a collegiate and collaborative style, actively getting to know peers across the consultancy and using this to better understand all areas of our offer.Is committed and enthusiastic and creates an environment which is client-centric, focused and reflects the importance of our relentless focus on clients.Creates a positive and highly professional atmosphere with a can-do attitude, always focused on pre-empting issues/problems and being solutions-focused.Sources information/documents and pre-brief material from relevant sources ahead of meetings to prepare the directorsNote taking in meetings where requiredSupports senior leaders directly with their clients and teams and where necessary providing administrative and, presentation support to ensure client projects can be delivered at times of time pressure or resource constraints.Organise team meetings, coordinating any data documentation for discussion.

Skills, experience and qualifications:

Executive Assistant experience with demonstratable exceptional communication and organisation skills.Has extensive experience supporting business leaders in senior management.Has extreme attention to detail and superior organisational skills in pursuing and completing, to full resolution and satisfaction, multiple and overlapping tasks.Uses knowledge of the business to support the directorsLiaises with, builds and maintains relationships with key contacts – both internal and external.Is aware of current policies such as travel, expenses, gifts, and entertainment etc.Professional telephone mannerDiplomatic, discreet, polite and patient.Must have an adaptable, keen and flexible approach.Accurate typingAdvanced Outlook skills (proficient use of email, calendar, internet and intranet essential)Strong IT skills in MS Word, Excel & PowerPoint essential

Please send an updated CV to be considered