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Assistant Company Secretary

3 months ago

Crawley, West Sussex, United Kingdom Rentokil Initial Full time
To support the Company Secretariat team in delivering high quality corporate governance compliance and administration.

This interesting and varied role, reporting to the Company Secretary, will involve assisting in the provision of a wide range of company secretarial matters and compliance services across the Group portfolio of companies, ensuring that the Group's businesses are compliant with best practice and statutory requirements, both in the UK and the US.

Key

Responsibilities:

  • Assist in the provision of a full company secretarial administration service to the Group's UKsubsidiaries, such as drafting director and shareholder minutes.
  • The drafting and submission of forms (electronically and in hard copy) to the Registrar of Companies.
  • Responsibility for ensuring that the information held on the Group's worldwide database of subsidiary
companies (Diligent Entities), liaising with overseas subsidiaries and professional advisers, and the
production of the Group corporate structure chart.

  • Maintain statutory registers in Diligent Entities and the maintenance of the PDMR interests.
  • Manage internal corporate activity meetings.
  • Oversee the maintenance of the statutory registers for directors and assist with the yearend sign offprocess in relation to Annual Report disclosures.
  • Assist the drafting, verification and proofreading of sections of the Annual Report, liaising with the Company's external auditors as required.
  • Work closely with the Senior Assistant Company Secretary in the planning and preparation of the Company's Annual General Meeting.
  • Assist with the administration of the Company's employee share schemes, including liaison with Group HR, employees, share plan administrators and external advisors.
  • Liaise with the Company's registrars, responding to retail shareholder enquiries and other ad hoc matters.
  • Manage the UK statutory accounts approval/filing processes and liaison with external auditors and finance teams including the preparation of relevant paperwork and minutes.
  • Act as company secretary to one or more UK legal entities, advising on governance issues and best
practice as well as supporting senior operational management.

  • Assist with public company compliance processes, including the drafting and release of London Stock Exchange regulatory announcements and US 6K filings.
  • Responsible for the maintenance of confidential and insider project lists and processes.
  • Work with other departments on ad hoc projects including corporate restructurings, incorporations, strike offs and liquidations as required.
  • Oversee signing authorisations, legalisation and notarisation processes, liaising with external counsel as required.
  • Support junior members of the team with their ongoing training and development.
  • Advise on corporate governance developments and supporting evolution in internal processes (e.g. s172 and wider stakeholders, ESG disclosures such as TCFD/SASB, and MAR), staying abreast of key changes including the ability to network with peers to gain appropriate external perspective.
  • General administration including filing, processing invoices, and recharging costs.
  • Respond to company secretarial information requests from other departments, shareholders and external third parties.
  • Undertake any other reasonable duties as requested or in line with agreed objectives.

Requirements:

  • Experience of working in a FTSE listed company secretariat.
  • Excellent written/verbal communication skills with a high level of attention to detail.
  • Good computer skills; proficient in Microsoft Word and Excel.
  • Experience of using Diligent Entities
  • Highly organised with a "cando" approach with ability to work to deadlines and under pressure frommultiple tasks.
  • Able to work well as a team member and build rapport and trust with both internal and external stakeholders.
  • Must possess a high level of integrity, discretion and professionalism.

Qualifications:

There will be ongoing investment in professional development.

Benefits:

  • Competitive salary and bonus scheme
  • Hybrid working
  • Rentokil Initial Reward Scheme
  • 23 days holiday, plus 8 bank holidays
  • Employee Assistance Programme
  • Death in service benefit
  • Healthcare
  • Free parking