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Pa to Country Director, Joint Head of The Private

3 months ago

London, Greater London, United Kingdom Savills Full time

The Joint Head of Savills Private Office, who specialises in the sale of high value UK country houses and estates, is looking for an experienced PA to work with him in our London Offices.


The Director is responsible for advice and selling some of the finest country houses and estates in the UK, as well as having a leading role in The Private Office, providing discreet property advice to UHNWI's across the globe.

This is a varied role comprising standard PA duties as well as ad hoc and ongoing project work.

Responsibilities:

  • Providing full administrative support to the Director for property, personal and business related matters
  • Helping with all HNW events including Masterpiece London and Chelsea Flower Show and Georgian Group Awards. You will be required to help in the run up and to organise invites etc.
  • Exercising confidentiality and discretion at all times.
  • Involved in building the Private Office and partnerships with other companies specialising in UHNW individuals.
  • Diary management, including internal and external meetings, travel itineraries and booking
  • Updating digital sites and internal intranet, as well social media channels
  • Raising fee invoices and fee share allocation using Reapit and Dynamics.
  • Contact Management for publication mail outs and events.
  • Producing and updating schedules, spreadsheets, reports, presentations, market appraisals and correspondence.
  • Using both Reapit and Dynamics for property transactions and contact management
Market Appraisal research including listed buildings, designations, land classifications, planning etc.

  • Ensuring that files adhere to compliance regulations for the whole team, liaising with clients, solicitors and the inhouse compliance team to ensure properties are compliant.
  • Dealing directly with clients over the telephone and taking messages. Generally the first point of contact for UHNW individuals.
  • Booking, organising and creating adverts for national advertising and brochure production.
  • Setting up and maintaining filing and archiving systems for the department.
  • Filing online and offline, binding reports, printing and mail outs.
  • Pulling department reports, writing agendas and taking minutes for weekly and monthly meetings (on a rota with other PAs in the dept).
  • Minute taking, conference call set ups etc for internal, external and Board meetings

Skills & Knowledge

  • A team player with proven administrative and organisational skills. It is important you are confident, enthusiastic and hard working. Attention to detail is imperative and an excellent telephone manner is also important.
  • They will have previous experience in a busy environment with conflicting priorities yet still be able to provide a high level of service to, and establish rapport with both clients and Savills colleagues. A selfmotivated individual, they will also be able to demonstrate reliability, flexibility and initiative.
  • An understanding of Reapit and Dynamics is beneficial
  • An interest and knowledge of rural properties/ countryside matters is beneficial.
  • An understanding of the current Compliance Regulations for property conveyancing is beneficial

Location
This position is based between our Sloane Street and Margaret Street offices.

Interview process

  • Initial telephone interview
  • Twostage in person interview
  • Personality test
  • Competency test (Microsoft office)