Race Travel Coordinator

2 weeks ago

London, Greater London, United Kingdom Formula 1 Full time
Every one of the people working behind the scenes of Formula 1 are vital to keep the wheels turning. The role of Race Travel Coordinator is an important part of the team

  • Reporting into the Formula One World Travel Manager, you will assist in the management of events (race events & tests) for external clients including:_
  • Build and maintain good relationships with suppliers and clients.
  • Booking hotels at all races and resell to teams, media, sponsors etc.
  • Source hotels for new clients at existing races.
  • Ensure rooming lists are requested from teams within adequate time to get revised versions to the hotels. Keep in contact with the properties to ensure all changes, billing instructions and special requests are met prior to the group arrival.
  • Book ground transportation, helicopters, boats etc. as per client requests at all F1 events.
  • Reconciling invoices, arranging payment to the hotels / suppliers and invoices the clients within a timely manner post event.
  • For new races work with the new promoter to know the best areas / hotels / suppliers to use for the event. Arrange a recce to visit the properties / suppliers in person.
  • Comprehensive customer care to retain current clients and build new client relationships.
  • Undertake other ad hoc duties when required.
  • Provide support from the office when not attending races.
  • Specification Essentials:_
  • Experience in travel or hotel industry would be advantageous
  • Good administrative skills with strong knowledge of Word and Excel
  • Excellent organisation skills
  • Excellent negotiation skills
  • Good attention to detail
  • Ability to work on own initiative and as part of a team
  • Good communication skills and client focus
  • Ability to solve problems
  • Ability to multitask and work to tight deadlines
  • High level of integrity and ability to maintain confidentiality
  • Understanding of different cultures in different countries
  • Be willing to be on call out of hours
  • Current driving license with experience of driving overseas
  • Able to travel for up to a week at a time for events
  • Be the force behind Formula 1_

Division:
Corporate

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