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Purchasing Co-ordinator
3 months ago
The main purpose of the Purchasing Coordinator role is to oversee the procurement of goods and services essential for plant operations.
This role involves managing relationships with suppliers, negotiating contracts, prices, and terms to secure favourable deals and significant cost reductions.
This role is also required to look for alternative products and new suppliers with a view to maintaining quality and safety but delivering savings.
The Purchasing Coordinator is also responsible for controlling costs by adhering to budgets and identifying cost-effective solutions including consumption, stock levels and product controls.
The role ensures that the products and services purchased meet the company's quality standards, working closely with quality, technical and production departments.
Additionally, they manage inventory levels to maintain a balance between having necessary materials on hand and avoiding overstocking, thus optimising supply chain efficiency.
Key Tasks & Responsibilities- Raise purchase requisition for supplies, materials, and products.
- Process delivery notes and invoices received from suppliers.
- Ensure stock is correctly and accurately booked into the system
- Perform regular stock takes of raw materials, finished goods and products and correlate this with system data and report any discrepancies.
- To contact suppliers and expedite as required to ensure timely delivery of goods and services to meet operational and customer requirements.
- Produce reports and data as required by Site Leadership Team.
- Set up new suppliers including the collation of key data to meet company guidelines.
- Ensure all purchase requests are suitability justified and in line with company goals
- Implement methods to reduce stock holding across all materials, supplies and products
- Raise orders and liaise with sister plants in the UK and Europe to ensure the timely delivery of raw materials
- To actively identify new suppliers and alternative products to significantly reduce purchasing expenditure
- To keep a detailing analysis of cost savings achieved
- To work with departmental heads to introduce more cost-effective raw materials and solutions into the manufacturing process.
- To suggest and implement methods and procedures to improve purchasing processes and systems.
- To work with existing suppliers to negotiate better commercial arrangements including pricing, minimum order volumes, stocking arrangements and terms of service.
- To identify and mitigate risks related to the supply chain including as supplier reliability or single sourced components.
- To maintain accurate records of purchases, pricing, contracts, and inventory levels.
- To analyse, scrutinise and challenge previous financial and procurement data to identify trends and areas for improvement.
- To work with functional leaders to improve controls and supply of consumables and PPE to manufacturing teams including looking at ways at reducing consumption and reducing waste.
- Attend various onsite meetings as required.
- Support the relevant functional leaders on capital investment projects or large expenditures to ensure the plant is receiving the best possible commercial offering in terms of price, warranty, lead-time and after service.
- To search for suppliers and obtain prices on specific product, service or equipment requires at the request of the functional leaders.
- To improve negotiation strategies to secure better terms and conditions from suppliers.
- 5 + years of experience of purchasing/operational buying in a manufacturing business.
- Demonstrated experience of achieving cost savings
- Proven track record of building and maintaining strong relationships with suppliers.
- Experience in supplier evaluation, selection, and performance management.
- Demonstrated expertise and experience of successful cost analysis and price negotiations.
- Familiarity with procurement software, enterprise resource planning (ERP) systems, and other relevant technologies.
- Strong verbal and written communication skills to interact with suppliers and team members.
- Ability to negotiate favourable terms, prices, and contracts with suppliers.
- Capability to make informed decisions based on data analysis and financial reports.
- Demonstrates a high level of computer literacy with a good working knowledge of Microsoft Office 365
- Excellent attention to detail and ability to follow instructions.
- Demonstrates a proactive attitude by identifying opportunities for improvement and taking the initiative to implement changes without needing constant direction and close supervision.
- Demonstrates positive behaviours.
- Works well with the team but challenges the status quo.
- Value of cost savings delivered.
- Value of cost avoidance delivered.
- Stock accuracy.
- Implementation of new systems, processes and procedures
- Implementation of new operational controls and reduced consumption.
- On time delivery of supplies, materials, and components.
- Inventory turnover.
- Reduced inventory levels with no impact on plant service levels
- Stakeholder Feedback
- Data accuracy and timeliness
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
