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Project Administration Officer

3 months ago

Cambridge, Cambridgeshire, United Kingdom International Union for Conservation of Nature Full time

Project Administration Officer - WABiLED:

Vacancy #:

6261

Unit:

TRAFFIC International

Organisation:

TRAFFIC International (TRAFFIC)

Location:

TRAFFIC International, Cambridge, United Kingdom of Great Britain and Northern Ireland

Reporting to:

Project Officer - PSU

Work percentage:

100%

Grade:

A3

Expected start date:

01 February 2023

Type of contract:

Fixed-term (18 months)

Closing date:

15 January 2023

BACKGROUND

ORGANISATIONAL BACKGROUND


TRAFFIC is the leading non-governmental organization working globally on trade in wild animals and plants in the context of both biodiversity conservation and sustainable development.

TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC's head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions.

TRAFFIC's local engagement is managed through programme offices operating under the auspices of the UK charity, with staff based in a hub office and at other strategic locations where necessary.

Programme offices operate within a geographic area of responsibility focused on one or multiple countries where TRAFFIC aims to help deliver priority programme outcomes.

TRAFFIC works in strategic alliance with IUCN and WWF on wildlife trade issues.

PROJECT BACKGROUND
The West Africa Biodiversity and Low Emissions Development (WABiLED)

Program is a four-year program funded by the United States Agency for International Development (USAID) with 3 core objectives:

combat wildlife trafficking and enhance great ape conservation; reduce deforestation, forest degradation, and biodiversity loss in key transboundary forest landscapes; and reduce greenhouse gas emissions and increasing carbon sequestration from land use.

WABiLED is implemented by Tetra Tech ARD with five subcontracting partners including TRAFFIC, Born Free USA, Winrock International, Re:
wild and Dalberg Associates.


WABiLED's activities at the regional, local, and national levels will generate knowledge and information that will ensure that conservation and development best practices can be used to inform laws and policies.


To achieve these ambitious objectives, WABiLED will work with public and private sector partners to strengthen the capacity of national and regional networks and institutions to enforce and prosecute wildlife trafficking laws across the region; implement regional and transboundary cooperation and biodiversity conservation strategies in the key forested countries of Guinea, Liberia, Cote d'Ivoire, and Sierra Leone; and improve capacity for economic planning and development of low emissions development strategies to reduce West Africa's greenhouse gas emissions thus contributing to national and global climate commitments.


JOB DESCRIPTION

  • CHARACTERISTIC DUTIES
  • This position is responsible for ensuring the consistent and efficient administration for projects which TRAFFIC International has financial and reporting responsibilities. The project administrator will predominately assist the TRAFFIC project team in Accra, the UK and Europe by ensuring the consistent and efficient administration for WABiLED. The Project Administration Officer will work closely with various members of the Project Support Unit in Cambridge and throughout TRAFFIC. The Project Administration Officer is the key contact point with external donors for contractual and reporting issues.
SPECIFIC DUTIES- Organising and reporting back on external and internal workshops, meetings and calls as required

  • Assisting the TRAFFIC Team with project support duties such as logistics and travel in collaboration with WABiLED logistic and administrative team in Ghana
  • Supporting project coordination, management, research and tracking progress in the delivery of the project including establishing a monitoring system and alerts for deadlines
  • Reviewing, advising and negotiating on the terms of donor contracts and agreements.
  • Registration of projects and the maintenance of data in a central project database.
  • Organising any necessary outgoing project funding agreements and arranging for the timely transfer of funds to TRAFFIC offices.
  • Advising the project team on the management of project finances, maintaining cashflows and assisting with budget forecasts and liaising with the project team on a daytoday basis.
  • Maintaining project files and archive.
  • Working with TRAFFIC offices and staff to ensure the timely preparation and submission of project financial reports, project technical reports and any other documents required by donors.
  • Preparation, if required by donors, for project audits including the collection and review of supporting documentation from the TRAFFIC offices.
  • Preparation of project documentation for annual statutory audit and providing additional information during the audit as required.
  • Supporting as required the team on proposal development and p