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Administration Assistant

4 months ago

London, Greater London, United Kingdom Alain Charles Publishing Full time

This international media company is currently looking for a motivated and highly organised individual to join their team, based in Victoria, London.

The company has been at the forefront of international publishing for over 50 years and with a media and events portfolio, and serves four continents with offices around the world.


The position is, ideally, full time Monday to Friday from 9 to 5:30 and office based, however, we can consider part-time.


Initial Responsibilities:

  • Answering, screening and forwarding incoming phone calls
  • Receive, sort and distribute mail/deliveries, sending post and couriers.
  • Receiving visitors by greeting, welcoming, directing and announcing them appropriately.
  • Perform other clerical duties such as filing, photocopying, scanning and transcribing.
  • Offices facilities management including ensuring office is tidy and presentable with all necessary stationery, grocery and office supplies.
  • OrgAanising staff events.
  • Update calendars and schedule meetings.
  • Using our systems to create various documents.
  • Arrange travel, accommodations and visas, along with administrating travel insurance.
  • End to end process of trip expenses.
  • Assisting the production and data departments.

Requirements:

  • Proficiency in Microsoft Office
  • An Alevel, or equivalent in English
  • Solid written and verbal communication skills
  • Multitasking and timemanagement skills, with the ability to prioritise tasks
  • Professional attitude and appearance, excellent customer service
  • A flexible and "cando" attitude

Benefits:

  • 20 days' holidays + 1 extra day for every year of service up to 25 days and then 1 extra day for every 5 years up to 30 days (plus bank holidays)
  • Buy holiday scheme
  • Pension Scheme
  • Cycle to work scheme (after probation period)
  • Season ticket loan scheme (after probation period)


This is a great opportunity for a person who is looking for a foot-in-the-door into a career in publishing and/or events.


Salary:
From £20,000.00 per year

Benefits:

  • Company events
  • Cycle to work scheme
  • Sick pay

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus scheme

Ability to commute/relocate:

  • London, SW1W 0EX: reliably commute or plan to relocate before starting work (required)

Work Location:
One location

Reference ID:
Administration Assistant

Expected start date: 01/03/2023