Procurement Specialist

1 week ago


Runcorn, Halton, United Kingdom Swissport International AG Full time

Overview:

UK & Ireland Procurement Specialist

Location:
UK Headquarters, Runcorn, Liverpool


Circa:
£44,000 per annum
_(depending upon experience.)_**Are you passionate about procurement and eager to gain exposure in a dynamic environment? Swissport, a global leader in aviation services, has an exciting development opportunity for you. As our UK & Ireland Procurement Specialist, you'll play a crucial role in managing £140 million of external expenditure annually. This position offers hybrid working arrangements, allowing you to work from one of our UK sites.

Responsibilities:

Procurement Transformation / Process Improvement

  • Lead and manage cost avoidance initiatives to identify and implement savings opportunities through business process improvements.
  • Monitor and report on cost avoidance performance metrics.
  • Drive continuous improvement initiatives within the procurement function.
  • Develop and implement best practices, policies, and procedures to enhance procurement efficiency and effectiveness.
  • Where categories of expenditure are managed centrally, be the regional point of contact for the UK&I operations: categories such as uniform, ppe, travel.

Supplier Onboarding

  • Develop and manage the endtoend supplier onboarding process, including vendor registration, documentation collection, and qualification procedures.
  • Ensure the timely and efficient onboarding of new suppliers while maintaining compliance with organizational policies and regulatory requirements.
  • Design and implement a comprehensive prequalification questionnaire to assess the suitability and capabilities of potential suppliers.
  • Collaborate with stakeholders to define prequalification criteria and evaluation metrics.
  • Continuously review and update the Supplier Due Diligence questionnaire to enhance its effectiveness and relevance.

Supplier Performance Monitoring:

  • Develop and implement a supplier performance monitoring programme whilst providing the business with the means to report on supplier performance.
  • Develop and maintain supplier scorecards and performance reports.
  • Conduct regular reviews and audits of supplier performance.
  • Identify and address performance issues, working with suppliers to develop corrective action plans.

Data Analytics and Reporting

  • Utilize data analytics to support procurement decisions and strategy.
  • Analyse procurement data to identify trends, risks, and opportunities for improvement.
  • Prepare detailed reports and presentations on procurement performance for senior management.
  • Develop and maintain dashboards and reports using Microsoft Power BI or other relevant tools.

Microsoft Power Platforms:

  • Leverage MS Power Platforms (Power BI, Power Automate, Power Apps) to streamline procurement processes.
  • Create automated workflows to enhance efficiency and accuracy in procurement activities.
  • Train and support team members on using Power Platform tools effectively.

Procurement Process Promotion:

  • Promote the adoption and adherence to procurement processes and policies across the organization.
  • Conduct training sessions and workshops to educate employees on procurement best practices.
  • Advocate for continuous improvement in procurement activities and compliance.
  • Systems Expertise:
  • Ensure procurement systems are optimized, maintained, and aligned with organizational needs.
  • Troubleshoot and resolve issues related to procurement systems.

Procurement Communications:

  • Develop and manage procurement communication plans via One Net to ensure clear, consistent, and effective messaging.
  • Serve as the point of contact for procurementrelated communications within the organization.
  • Maintain the Procurement SharePoint page ensuring content is current and up to date at all times.
  • Stakeholder Collaboration:
  • Work closely with internal stakeholders to ensure alignment of procurement activities with organisational objectives.
  • Facilitate communication and collaboration between procurement, suppliers, and other departments.
  • Provide training and support to procurement staff on performance management practices and tools.

Line Management of Procurement Support Team

  • Supervise and oversee the daily operations of the procurement support function.
  • Manage resources effectively to ensure that procurement admin tasks are completed within budget and timelines.


Be the point of contact to the wider procurement team to ensure requests for support/tasks are distributed evenly and fairly.


Qualifications:

Skills:

  • Administration of Supplier Selection and Onboarding: Manage the process of selecting and onboarding suppliers efficiently.
  • Data Analysis using Excel: Proficient in analyzing and interpreting data using Microsoft Excel.
  • Effective Communication: Strong oral and written communication skills to implement procurement policies and processes across the organization.
  • Numeracy and

Analytical Skills:
Ability to work w

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