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Procurement Assistant

3 months ago

White City, United Kingdom Reed Procurement & Supply Chain Full time

Purpose of Job
My Client is expanding its investments within the UK and Europe and requires a new Assistant
Manager to support all procurement related matters for our growing UK student housing portfolio.
You will have to plan, organise and execute the procurement activities for mainly property management
teams across various assets with the objective of obtaining the most competitive pricing for the
products and services procured, whilst ensuring compliance with procurement policies and SOPs.
To succeed in this role, you should be a good team player, possess a high level of initiative and the
ability to work independently in a fast-paced environment, being hands-on and resourceful. You should
also possess strong communication and interpersonal skills.
Principal Accountabilities

  • Provide guidance in the execution of procurement activities for the property management team
and to the more junior procurement team members.

  • Source, obtain and evaluate the most competitive pricing for the products and services
procured.

  • Prepare tender documents, tender evaluations and analysis, and quality checks on goods and
services.

  • Review and update the approved vendor list periodically.
  • Plan, schedule and monitor the procurement of term contracts and minor capital projects to
ensure timely approval and award.

  • Prepare reports and statistics for management review.
  • Ensure procurement activities comply with procurement policies and SOPs.
  • Conduct periodic audits on the procurement process and documentation.
Knowledge, Experience and Qualifications (minimum requirements for the job)
Essential Desirable

  • Intermediate level of proficiency in MS Excel /
Word / PowerPoint.

  • Advanced level of proficiency in MS Excel /
Word / PowerPoint.

  • Exceptionally strong interpersonal skills, able
to interface with colleagues internally and on
a cross-border/remote basis and third parties.

  • Sound understanding of the bidding process
(pre-qualification, bids clarifications, bids
analysis, negotiations and contract exchange).

  • General understanding of Facilities
Management, Maintenance and Construction
industries.

  • Awareness of contract law and different types
of contracts.

  • Familiarity with supplier performance
management and supply chain management.

  • Minimum of five (5) years' relevant experience
in procurement (ideally gained within a
commercial real estate environment).

  • Degree in Building Surveying, Facility
Management, Construction or a related
discipline.
CIPS (Chartered Institute of Procurement
and Supply) qualification.