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Commercial Officer

3 months ago

London, Greater London, United Kingdom UK Export Finance Full time

Details:

Reference number:

Salary:

- £32,300
Job grade:

  • Executive Officer
    Contract type:
  • Permanent
    Business area:
  • UKEF
  • Resources Division
  • Commercial Team
    Type of role:
  • Commercial
    Working pattern:
  • Flexible working, Fulltime
    Number of jobs available:
  • 1Contents
Location

About the job

Benefits:

Things you need to know

Location

  • Westminster, LondonAbout the job

Job summary:

This role is in our Commercial Function within the Resource Division of UKEF.

The Resource Division provides a number of business services to UKEF, these include (1) leading on people related activities that are part of the employee lifecycle; (2) cyber and personnel security, ensuring the safety of our staff and assets; (3) managing our facilities and estate requirements; and (4) commercial activities, ensuring goods and services are procured using sound judgement and maintaining excellent relationships with suppliers


The Division's strategy focuses on our key people challenges and is designed to ensure that we have a highly engaged workforce, operating within a culture of continuous development, where staff have the skills and support required to excel in their roles.

We want to ensure that all colleagues are well managed and led, in an environment that recognises and values the rich diversity we all bring to UKEF.


Job description:

The role of Commercial Officer sits within the newly formed Commercial Function. This team is responsible for the commercial approach and procurement activities across UKEF.


The role holder will support across the whole team as well as working with stakeholders, suppliers and other key personnel to help with day-to-day management of enquiries, processes and communications.

The role holder will be the first point of contact for the team and will take ownership of enquiries and activities to completion.


As part of a new team, the role offers a fantastic opportunity for hands-on experience right at inception to help shape our future success.

No two days will be the same, and you will get to work on a range of requirements which support UKEF's commercial success.


Person specification:

Key responsibilities and deliverables in the role are:

  • Owning and managing the Commercial Function mailbox.
  • Replying to enquiries and sending out documents as required.
  • Updating and maintaining the 'Commercial Hub' site with information and news.
  • Document control of commercial policy, guidance and templates.
  • Assist with commercial pipeline reviews and business updates.
  • Support with contract data on Atamis eSourcing platform (training will be given)
  • Coordinate secretariat function activities for governance.
  • Supporting policy activity, for example through research.
  • Diary management as required.
  • Planning and organising meetings and taking minutes.
  • Preparing papers for meetings.
  • Planning and organising of events.
  • Preparing presentations.
  • Managing and reviewing office processes.
  • Typing documents.
  • Arranging travel /accommodation if required.
  • Meeting and greeting visitors at all levels of seniority.
  • Dealing with post.
  • Liaising with OGDs and other staff.
  • Responsibility for processing invoices.
  • General administrative and team activity as needed


The Commercial Officer has significant contact with staff at all levels in the Commercial Function and wider Resources Division and other key areas of UKEF/DBT and its external stakeholders, whilst also effectively supporting the business outcomes of the Commercial Function.

The Commercial Officer role requires a large amount of autonomy.

The post holder will need to be particularly adept at prioritisation, often having to work with very little guidance from their busy Managers.


This role requires the post holder to deal with a range of issues in respect of the management of the commercial mailbox, diaries and inbox management pressures, organising meetings, appointments and events.

The Commercial Officer is expected to be able to make objective decisions, using sound judgement, evidence and knowledge when delegating work in their manager's absence and supporting activities on the Atamis eSourcing platform.

Casework activities will be varied but they will be required to use their own judgement in interpreting requests from customers and preparing first drafts of correspondence in response.


Qualifications:

  • 3 Alevels or equivalent qualification(s) and / or relevant work experience

Behaviours:

We'll assess you against these behaviours during the selection process:

  • Making Effective Decisions
  • Delivering at Pace
  • Communicating and Influencing
  • Working Together

Technical skills:

We'll assess you against these technical skills during the selection process:

  • A short exercise (this will be on a topic determined by UKEF and details will be provided to those invited to interview).

Benefits:

  • Learning and development tailored to your role