Risk & Compliance Administrator

4 weeks ago

Birmingham, United Kingdom The Schools of King Edward VI in Birmingham Full time

We are looking to appoint a Risk & Compliance Administrator, to support the Risk & Compliance Manager in providing dedicated support to the schools within the Academy Trust as well the Foundation. The post holder will support the Risk and Policy Manager to ensure a high level of compliance with legislation and regulatory frameworks through a comprehensive approach to risk assurance, including maintaining an up-to-date suite of policies and insurance provision. The post holder will be capable of working analytically and collaboratively in a fast-paced environment.

There are significant opportunities for personal development in this changing role and changing environment. The Risk & Compliance Administrator will need to be ready for this challenge and have a flexible and open mind, working in the knowledge that, as the MAT grows, future changes and challenges will arise in continuing to enable the academies to help educate the children of Birmingham.

Your principal duties and key responsibilities will be those set out below. In addition to those duties, The Schools of King Edward VI in Birmingham reserves the right to require you to undertake additional or other duties within your capacity as may from time to time be reasonably required and necessary to meet the needs of the organisation.

Insurance

  • Efficiently and effectively manage the insurance claims process on behalf of our two independent schools, the foundation office and the Charitable Foundation, from notification through to ensuring a fair settlement (claims include travel, personal accident, property damage and vehicles)
  • Ensure all client instructions and requirements are handled promptly and accurately, and progress with chasing claims as necessary including assisting Schools in compiling supporting data for claims including liaising with loss adjusters
  • Ensure payment for valid claims is made to the correct school account
  • Process and respond to queries or information requests
  • Assist in the preparation of the annual insurance renewal process for all schools, the foundation office, the Charitable Foundation and the Charitable Foundation property portfolio
  • Work with our solicitors when they request property deed packs or ask to update packs from the Charitable Foundation property portfolio
  • Liaise with our third-party property advisor regarding the Charitable Foundation property portfolio
  • Manage deed packs via our online system, keeping them up to date with any necessary changes
  • Keep a good system in place for the Charitable Foundation property portfolio deed packs that are on site

Risk & Policies

  • Work with the Risk and Policy Manager to ensure that a comprehensive risk assurance framework is applied to all strategic, financial, operational and compliance risks.
  • Work with school-based staff to ensure any remedial action is undertaken promptly in response to risk and policy issues.
  • To work with policy owners to draft, monitor and review policies for timely submission for Board approval.
  • To maintain easily accessible and auditable records.
  • To ensure that all entities of the Foundation and Academy Trust have up-to-date and compliant policies on their websites.
  • To support the DPO, DPL and Head of Governance in resolving data protection related queries
  • To work with schools to conduct policy, control, and data audits, also working to centrally document incidents
  • To support the Foundation and Academy Trust’s approach to risk management
  • To contribute to relevant committees and working groups.
  • To work flexibly and support occasional evening and weekend events, the annual Entrance Test and to participate fully in academy life
  • Play a full part in the life of the academies’ communities and support the Academy Trust ethos.

General responsibilities and duties

  • To develop a clear understanding of the Foundation’s vision, mission and strategic aims and to actively support these
  • To remain up to date with the Foundation’s policies, procedures and code of conduct and always uphold them
  • To identify and undertake relevant training to enable continuing professional development, where resources allow
  • To prepare for and proactively engage in the performance development cycle with your line manager
  • To attend appropriate internal and external meetings, as directed by your line manager
  • To work in such a way as to minimise risks to data protection and to the environment
  • To undertake such other duties as are agreed as being in keeping with the general nature of the job and its grade

The successful candidate will be required to fulfil an enhanced DBS check.

The post holder will be required to travel to attend meetings off-site.

This job description reflects the current requirements of the post. In addition to those duties, The Schools of King Edward VI in Birmingham reserves the right to require you to undertake additional or other duties within your capacity as may, from time to time, be reasonably required and necessary to meet the needs of the organisation. As duties and responsibilities change and develop due to changes in organisational and other circumstances, so the actual duties and responsibilities will vary from the particulars of this job description.

Person Specification

Essential

  • Dealing with confidential information in a professional and appropriate manner
  • A strong work ethic and professional career orientated approach
  • Excellent attention to detail and confident decision-making ability
  • Good organisation and time management skills
  • High attention to detail and an orderly approach
  • Proficiency in all MS office applications, and the ability to acquire and update skills as the software packages develop

Desirable

  • Experience working in risk and compliance within an organisational setting
  • Experience of working in an insurance (ideally within an organisational setting)

Qualifications

Essential

  • Good general level of Education

Desirable

  • Graduate or equivalent experience

Competencies

  • Building capacity
  • Acting on integrity
  • Delivering at pace
  • Delivering quality
  • Team focussed
  • Relating to people
  • Proactivity
  • Flexibility
  • Reliable and adaptable

The Schools of King Edward VI in Birmingham is an educational charity and is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

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