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Recruitment Administrator

4 months ago

WaltononThames, United Kingdom Burhill Golf & Leisure Full time

Recruitment Administrator - Burhill Golf Club - Walton-on-Thames, Surrey

Job Type: Full Time

Reports To: Head of People

Key Relationships: People Team, Chief Operating Officer's, General Managers, Site Administrators, Support Office Staff, External Advisors and Suppliers.

About BGL

Our Vision is to have great destinations for every golf and leisure activity. From an outstanding collection of golf clubs (10 in total), a rapidly expanding range of indoor and outdoor competitive socialising venues (currently 20 of these), state of the art health & fitness venues to a 15th century lodge and a diverse portfolio of real estate of strategic land holdings.

Role Overview

 

The role of Recruitment Administrator will work closely with the Head of People, Learning & Development Manager and HR Co-ordinator as part of the People Team to promote the Employee Value Proposition (EVP). They will be a first point of contact for providing efficient, accurate and timely support encompassing all areas of recruitment across the business. The job holder will also proactively find new ways to improve processes and procedures and ways in which to support the rest of the business.

The Recruitment Administrator will be responsible for supporting the different parts of the recruitment process; from attraction campaigns, selections processes, on-boarding and probation periods. They will also be responsible for supporting sites with the Applicant Tracking System and Learning Management System.

Key Accountabilities

 

Recruitment & On-boarding Processes

  • Support on recruitment processes including reviewing Job Description’s and job adverts, posting vacancies on BGL’s Careers page, LinkedIn and other advertising platforms.
  • Ensure advertising campaigns are engaging and posted in places to attract a diverse range of candidates.
  • Advise managers on how to conduct fair and thorough short listing and interview/selection processes.
  • Search for suitable candidates on LinkedIn for unique roles that may be harder to fill.
  • Work with recruitment agencies for unique or hard to fill roles.
  • Responsible for Support Office Colleagues onboarding process (references, offer letters, contract of employments, other related paperwork, and the creation of new starter pack).
  • Ensuring that all new Colleagues on-boarding requirements are met and followed up to ensure a first-class experience

Applicant Tracking System (ATS)

  • Support the People Team to set up and launch the new ATS to the business. Provide system training and support to General Managers and site Administrators to ensure the system is used effectively.
  • To be the first line of support for responding to queries from managers on how to use the ATS.
  • Responsible for the smooth and up to date operation of the ATS.

Recruitment Administration

  • Ensuring new starters have all the correct documentation in their employee file so that we remain legally compliant at all times (Right to Work, Contracts of Employment).
  • Work with the HR Co-ordinator to support managers with the Screening system answering queries relating to DBS checks and/or reference checks.
  • Complete online due diligence checking for necessary roles.
  • Support on the delivery of the Recruitment Bitesize Training for line managers.

Learning Management System (LMS) Administration

  • To be the first line of support for queries from Colleagues relating to the LMS, and to escalate issues as necessary.
  • Responsible for routine LMS housekeeping activities, including the maintenance of the compliance training library.
  • Responsible for the upkeep of the department’s library of standard documents and guides in the LMS.

Perform relevant related duties as requested by your line manager and Senior Management Team. Assist the Head of People in developing and implementing new projects.

Key Experience, Skill and Attributes

 

Experience

  • Recruitment and on-boarding experience is highly desirable.
  • Experience in providing basic advice on recruitment processes is highly desirable.
  • Experience of working within a HR team would be beneficial.
  • Hospitality and Leisure sector experience is desirable but not essential.

Skills

  • Computer-literate – a good working knowledge of Outlook, Word, Excel, and PowerPoint is
  • Required.
  • Good communication skills: Verbal, Written and Listening.
  • Prioritisation skills – the ability to plan work activities and to use time efficiently.
  • Strong problem solving and reasoning skills.

Attributes

  • Organised and enthusiastic with a “can do” attitude and attention to detail.
  • Flexible with the ability to prioritise tasks for self and the department.
  • Cooperative and interested – a good team player.
  • Committed to learning and personal development.
  • Ability to work calm under pressure, working quickly and efficiently to deadlines.
  • The ability to manage difficult situations discreetly.
  • To be able to react and adapt to changing deadlines and priorities.
  • To be organised, accurate, thorough, and able to monitor work for quality.
  • The ability to work on their own initiative and manage their time effectively.

Educational Background and Qualifications

 

  • CIPD Level 3 or above would be beneficial.
  • Good GCSE educational standard. English and Maths A-C is essential.
  • This role would be suitable for a university graduate in a human resources related field.

Employee Benefits

 

  • Market based salary to match responsibilities, experience and qualifications.
  • Meals on duty provided.
  • On-site parking available.
  • Staff discounts available for golf and leisure activities, food and retail purchases.

What you can expect from us:

Use of facilities

Free Golf, mini golf and use of the driving range at any of our clubs.

Guest Rate available for family to use the golf course and driving range if accompanied by staff member.

Free room-hire at any of our sites when purchasing food and beverages from the site.

50% Discount on Health Club Membership. 

Retail

Staff discount on retail purchases in any of our Golf Retail Shops: Trade price + 10% + VAT. 

The Perks – access to a savings portal for travel, fashion, entertainment, insurance, technology, food & drink

Food and Drink 

Complimentary meal on shifts of more than 6 hours.

Tea, coffee and squash on duty.

30% discount on food and beverages at any of our sites for you and up to 10 guests if you are present.

Family Friendly

Enhanced Maternity Benefit after 2 years’ service.

Enhanced Paternity Pay.

Health

Ride to Work Scheme.

Dental scheme available at a beneficial rate with a choice of cover. 

Contribution toward eye test and new glasses every 2 years.

Employee Assistance Programme (EAP) to support your wellbeing.

Training and Development

Personal Development Plan and support.

Apprenticeship training.

The BGL Academy with hundreds of courses and videos that you can access for your professional and personal development.

Recognition and Reward

Employee of the quarter prize.

Employee of the year prize.

Long service awards.

Extended holiday entitlement for long service.

All of this at a beautiful work location with free car parking

(Please Note: conditions may apply to above)