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Administrative Assistant

3 months ago

London, United Kingdom Pertemps Part time
Are you a proactive, innovative person, eager to work as a valued Assistant in an impressive, forward thinking, global membership body, with a strong focus on actionably building a more sustainable future? For this role, you will thrive as the go-to person for any administrative queries, and be forever eager to evolve your way of working to make processes as efficient as possible.

Supporting the Head of Memberships, as a part-time Assistant, you will help with all related admin functions within the business, to lessen their administrative work-load and allow them to focus on progressing projects inline with the company’s goals.

Working 3 days per week – Monday to Wednesday, or Tuesday to Thursday (with the ability to be flexible where needed) – duties will include:

  • Gatekeeping all email inquiries from the website, and members, being the first point of call, triaging, and directing to the correct respondent
  • Distributing communications on behalf of the CEO as needed
  • Assisting with coordination of global events
  • Arranging team meetings and socials
  • Expense processing
  • Supporting EAs with overflow administrative duties and covering leave
  • Assisting with PowerPoint and Board Papers for Board Meetings
  • Booking travel for C-Suite and Directors as required
  • Managing vendor invoices, and liaising with accountants for processing of supplier invoices, and to monitor membership fee payments
  • Arranging Steering committee meetings either online or in person (bi-monthly) and liaising with assistants to co-ordinate diaries
  • Ensure all processes remain as efficient as possible – suggesting and implementing new ideas. Keeping on top on any advances in technology.
At interview you will be able to demonstrate:
  • An eagerness to learn
  • Incredible communication skills – written and verbal
  • A ‘customer-first’ approach to all you do
  • An impeccable attention to detail
  • Experience in an administrative role
This company offer 25 days holiday plus bank holidays, as well as being closed between Christmas and New Year, a Salary Exchange Pension Scheme, and a flexible hybrid setup for your working days, with impressive offices in Paddington.

Looking to join a company that is truly working towards a better future? This part-time opportunity could be the ideal option – apply today
Please note the salary will be pro-rated.