Personal Assistant to the Executive Team

3 weeks ago

Warwick, United Kingdom Experis UK Full time

Job Title: Personal Assistant to the Executive Team
Location: Warwick
Working Model: Primarily Remote. However, you will be required to travel to our Warwick office and to other locations, primarily for the purposes of NHS Charities Together's events and supporting members.
Start Date: ASAP // This is an immediate need
Duration: 6 month initial contract
Inside IR35 via Umbrella: Paystream, Advance, Giant

*This role has the possibility to convert to perm at a later stage

Overall Purpose

NHS Charities Together is seeking an experienced and self-motivated administration professional to provide PA and administrative support to the organisation's Executive Team. The Executive Team currently comprises 4 Directors, and this role will provide invaluable support to enable the team to operate as effectively as possible.

Key objectives include but are not limited to:

  • To provide diary support to the Executive team, including booking of meetings handling of some enquiries and arranging travel as required.
  • To provide support with and at events organised by members of the Executive Team.
  • To provide general administrative support to key meetings, including minute taking, maintaining action and risk logs and ensuring these things are appropriately communicated.

KEY RESPONSIBILITIES

  • To provide comprehensive diary management support to the Executive Team responding to requests for meetings, organising set-piece meetings and making travel arrangements as appropriate.
  • Provide a comprehensive range of administrative services to Executive Directors as required.
  • Provide support as required with the management of incoming emails, correspondence and telephone calls utilising a high level of resourcefulness in flagging issues and dealing with complex, sensitive and confidential information appropriately.
  • Use initiative to ensure appropriate Directors are kept informed. This will involved a high level of problem solving skills and well developed ability to absorb and communicate knowledge.
  • Coordinate meetings, workshops and events on behalf of the Executive Team, including the organisation of agendas, speakers, venues, refreshments, delegates etc.
  • Maintain close and effective working relationships across the organisation, with members, and with external suppliers, partners and stakeholders.
  • Contribute to a culture of collaboration, equality and mutual support across the organisation and the NHS charity sector.
  • Demonstrate and sustain the values and culture of the organisation and membership, following our IMPACT values.

This is not an exhaustive list of duties. Flexibility is required and the postholder is expected to undertake any other related duties that are within the employee's skills and abilities.

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