Personal Assistant

2 weeks ago

Warwick, United Kingdom Pontoon Full time

Job Title: Personal Assistant

Duration: 6 months, extensions likely

Location: Warwick/ Hybrid (two to three days per week in the office)

Salary: £35000 per annum plus 5% bonus

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Join our client, a leading player in the Utilities industry, as a Personal Assistant This is an exciting opportunity to provide comprehensive support to GT&M Directors and their senior leadership teams. If you have experience as a Personal Assistant and possess excellent organisational and communication skills, we want to hear from you

Key Responsibilities:

Efficiently manage diaries and organise meetings, maximising the Directors' and senior leadership teams' time.
Support virtual meetings and handle in-room technology at key sites.
Assist with the preparation of communications and presentations.
Coordinate and provide support for ad-hoc projects within the team.
Act as the initial point of contact for external/internal phone calls and meetings.
Manage incoming mail and prioritise correspondence.
Organise team events.
Process expenses and purchase orders for the Director and their senior leadership team.
Act as a Technical Secretary for meetings as needed.
Compose and issue routine correspondence, as well as prepare more complex correspondence for approval.
Qualifications and Skills Required:

Previous experience as a Personal Assistant.
Ability to handle highly confidential and sensitive information with discretion.
Excellent awareness of the organisation, its business issues, and activities.
Proficiency in GT&M office systems, including MS Word, Excel, and PowerPoint.
Experience liaising with senior staff members internally and externally.
Strong organisational skills and attention to detail.
Familiarity with Mysap/Concur System for expenses and purchase orders.
Demonstrated initiative, problem-solving skills, and flexibility.
Effective communication with both internal and external customers.
Reviewing own work for accuracy and meeting deadlines.
Key Interfaces:

Regular interaction with Senior Leaders and their PA's across the organisation.
Engagement with senior executives from external organisations.
Our client offers a hybrid working model and excellent perks. You'll have the chance to work with senior executives across the organisation and enjoy a vibrant and supportive team environment. Don't miss out on this fantastic opportunity - apply now and take the next step in your career as a Personal Assistant

How to Apply:

To apply for this opportunity, please apply with an up-to-date CV. Candidates should ideally demonstrate evidence of the above responsibilities in their CV to be considered.

Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly.

Pontoon is an equal opportunities employer and an employment consultancy

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